Facilities and Operations Project Manager (Basic Sciences Consortium)

Johns Hopkins University•Baltimore, MD

3d•Hybrid

About The Position

We are seeking a Facilities and Operations Project Manager (PM) who will be responsible for coordinating and leading facilities, capital, space, infrastructure, and other cross-functional operational projects across the Basic Science Consortium, including renovations, repairs, relocations, space reallocations, tenant fit-outs, and major strategic initiatives. The PM works in close partnership with JHHS Facilities Architecture + Planning (A+P), Design & Construction (D&C), Engineering & Maintenance, Property Management, Emergency Management, Finance, departmental and Consortium leadership, and SOM Central School leadership to ensure projects are completed within approved scope, schedule, and budget. This role independently manages a portfolio of projects from concept through implementation, develops project plans, budgets, timelines, KPIs, and risk mitigation strategies, monitors progress, escalates major risks and issues to senior leadership as appropriate, and mentors staff on project management best practices. In partnership with the Sr. Administrator of Research and Academics, the PM also provides onsite, interim administrative coverage during department administrative leadership vacancies or extended absences.

Requirements

Bachelor’s Degree in Architecture, Engineering, Construction Management or a related field.
Five years of related experience preferably within a university setting. Supervisory experience required.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Nice To Haves

Project Management Professional Certification.

Responsibilities

Facilities & Project Management.
In collaboration with the Department Administration, manage the full project lifecycle including scope development, budgeting, scheduling, risk management, change management, status reporting, benchmarking, data collection, deliverable development, and stakeholder communication.
Responsible for coordinating with Facilities A+P and D&C personnel who will develop and finalize project scopes, project estimates and schedules and provide oversight of contractor activities including execution of contracts, management of change orders, project accounting, etc.
Review all project requests that come through Department Administration; assist Department Administration with the preparation of project request(s) forms (PFR), including the situation and background portion of the SBAR for each project request. Once the PFR is submitted and processed the PM works collaboratively with Facilities to develop the scope, budget and schedule for each project.
In collaboration with Department Administration, conduct ongoing review of contracted service scopes to ensure services remain current; identify deficiencies and coordinate corrective action.
Provide local oversight and issue escalation for contractor performance, infrastructure deficiencies, and scope deviations.
Lead large-scale space transitions and special initiatives (e.g., faculty and program relocations) to minimize disruption to research and academic operations.
Primary point of contact for Department Administration for the escalation of any space or equipment concerns, as well as cross-departmental or shared space/equipment allocation decisions.
Provide space assessments for all divisions (includes offices, labs, equipment areas, shared areas, etc.)
Assist in evaluating divisions’ current space assignments and suggest alternative options as space density increases to accommodate increase in staff within original footprints of space.
Prepare space requests and negotiate for space for areas due to expansion needs, relocation of programs, building closures, etc.
Survey existing project areas, operations, systems, equipment, furniture and other components of the space/facility.
Work with Facilities Project Managers and Property Management team in non-Hopkins buildings.
Work with JHHS Facilities Property Management team (the responsible party who manages contract services for leased space) to obtain pricing, manage contractor SOW and oversee work to ensure work is done to specifications (includes HVAC, plumbing, flooring, furniture, structural changes, painting, etc.)
Coordinate with A+P for all space consolidation efforts.
Working alongside Department Administration, evaluate current space utilization and develop new space allocation based on current needs of faculty/staff.
Work with Department Administration on consolidating equipment & supplies and discard unneeded and/or outdated equipment.
Ensure research readiness through proactive equipment consolidation, decommissioning, transition planning, and infrastructure coordination.
In collaboration with Department Administration, responsible for overseeing the setting up, closing of areas, and safety inspections (labs, inpatient & outpatient areas, etc.)
Guide Department Administration on Work with Safety, Chemical Pick-up, Maintenance, Movers & PIs to discard all unwanted materials in a specified area.
Work with Facilities to prepare area for new tenant. This work may include patching, painting, modifying, cleaning & inspecting the space.
Mentor Department Administration on managing lab inspections, lab turnover processes, and space allocation best practices.
Member of the Emergency Management Committee Research.
Attend monthly Emergency Management meetings with Sr. Director of Emergency Management and other Departmental representatives to develop crisis management.
Case review on incidents that have taken place, review how they were managed and share lessons learned.
Attend Disaster Coordinator Education Sessions monthly with other department leaders.
Responsible for business continuity plan and research crisis/incident management which requires off-hours engagement.
Work directly with Sr. Director of Emergency Management to provide current inventory of research space and plan provisions for lab space, animals, equipment & science in the event of a disaster.
Provide alternatives and backup solutions for outages impacting research operations; engage in off-hours incident management as required.
Partner with Basic Science Finance team and Department Administration for capital and renovations budget submissions.
Develop and monitor capital and renovation budgets; prepare financial forecasts; analyze variances; partner with Finance to ensure appropriate funding alignment, financial reporting, KPI tracking, and compliance.
Mentor Department Administration on overseeing the equipment inventory and audit process with the fixed assets team.
Provide interim onsite administrative oversight during department leadership vacancies or extended absences, in partnership with the Sr. Administrator of Research and Academics.
Represent the Basic Science Consortium in institutional facilities, operations, and planning meetings as assigned