Facilities and Building Services Coordinator

I-CAR•Vernon Hills, IL

11d•Onsite

About The Position

The Facilities and Building Services Coordinator is responsible for the daily operation, maintenance, safety, security, and cleanliness of the CTC facility, grounds, training labs, and classrooms. This role supports building maintenance, vendor management, student and visitor services, event coordination, equipment and vehicle logistics, supply oversight, and general operational support for all training and development activities. The coordinator ensures that facility systems function correctly, spaces remain organized and 5S compliant, classrooms and labs are fully prepared for instruction, industry partner events are executed smoothly, and safety and regulatory standards are strictly upheld. The role also provides basic onsite IT support and serves as a primary point of contact for employees, students, visitors, tenants, and OEM partners. This position will be working onsite at our I-CAR Vernon Hills location: 800 Corporate Woods Pkwy, Vernon Hills, IL 60061

Requirements

Minimum 5 years of facilities management or building operations experience required.
Hands-on skills in basic plumbing, electrical, HVAC support, carpentry, and general repair work.
Strong written and verbal communication skills.
Familiar with Microsoft Suite products including Outlook, Excel, SharePoint, Teams, etc.
Ability to work flexible hours, including occasional evenings or weekends.
Strong initiative, forward-thinking, and ability to work independently with minimal supervision.
Strong understanding of facility systems, maintenance methods, and safety requirements.
Excellent problem-solving and judgment skills, especially under changing or urgent circumstances.
Ability to manage multiple tasks, shifting priorities, and tight timelines simultaneously.
Clear and professional communication skills with employees, leadership, students, and external partners.
Strong organizational ability, time management, and attention to detail.
Highly service-oriented, adaptable, and able to support diverse operational needs.

Nice To Haves

Experience supporting training programs, classroom setup, or operations preferred.
Experience with inventory management, logistics, shipping/receiving, or vehicle coordination preferred.
Previous event support or partner coordination experience strongly preferred.