Facilities Administrator

Sacred Heart Southern Missions-posted about 1 year ago
Full-time • Mid Level
Walls, MS
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The Facilities Administrator is a key role responsible for overseeing the administrative functions related to facilities management within Sacred Heart Southern Missions. This position combines technical knowledge with strong organizational skills to ensure efficient operations, including maintenance, security, budgeting, and compliance with health and safety standards. The administrator will manage various projects and maintenance needs, ensuring that all facilities are well-maintained and operational.

  • Manage maintenance operations and security for all SHSM facilities, including buildings, equipment, machinery, and vehicles.
  • Plan, budget, and schedule facility modifications, ensuring compliance with government health and safety standards.
  • Conduct monthly daytime and quarterly nighttime inspections of all facilities, completing site inspection reports.
  • Assist in managing and improving the electronic work order system, ensuring compliance with departmental priorities and service level agreements.
  • Maintain current documentation related to facility contracts, vendor agreements, and service agreements.
  • Supervise and evaluate performance of facilities maintenance and custodial staff, including managing supervisors at various locations.
  • Prepare, manage, and monitor the annual facilities budget for each SHSM program, obtaining written bids for work over $5,000.
  • Manage vendors and approve all work performed by organization personnel or subcontractors, ensuring contract compliance.
  • Ensure accuracy in approving bills and invoices related to facilities management.
  • Maintain detailed documentation for all fixed assets, including inventory and maintenance records.
  • Oversee monthly inspection processes and identify maintenance needs at Dehon Village.
  • Manage work orders to ensure proper recording of damages and maintenance needs.
  • Responsible for project management plans and schedules for new projects and renovations, ensuring timely completion.
  • Establish and monitor safety and training standards in compliance with OSHA regulations.
  • Bachelor's degree in business management or related field preferred.
  • Minimum of five years' experience in facilities management, construction, and/or project management.
  • Three to five years of relevant managerial experience.
  • Thorough knowledge of federal and state construction and OSHA regulations.
  • Proficient in Microsoft Office products and budgeting processes.
  • Excellent written and verbal communication skills.
  • Strong organizational and supervisory skills, with demonstrated skills in budgeting and record keeping.
  • Experience with vendor management and contract management.
  • Strong interpersonal skills with employees at all levels of the organization.
  • Health savings account
  • Relocation assistance
  • Health insurance
  • Dental insurance
  • 401(k)
  • Tuition reimbursement
  • Paid time off
  • Employee assistance program
  • Vision insurance
  • Life insurance
  • Referral program
  • Retirement plan
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