Facilities Administrator, Lead (Part-Time) #5861

GovCIO • Fairfax, VA

285d • Hybrid

About The Position

The Facilities Administrator, Lead provides administrative assistance and support in a staff capacity to the Facilities team. Supports day-to-day Facilities operations in Fairfax and Chantilly offices, with some remote support to other locales. This will include local oversight of Fairfax front desk staff, hands-on meeting support, office supply management, management of office hoteling operations, office supply inventory management, and other ad hoc activities. This is a part-time position located, primarily, in the Fairfax and Chantilly offices.

Requirements

• Bachelor's with 2-5 years (or commensurate experience).
• Experience in managing a medium-large office environment involving executive support, hoteling environments, and personnel management.
• Must be flexible, and able to multi-task, prioritize and operate in a fast-paced, rapidly changing environment.
• Ability to work independently with minimal supervision as well as collaborate as part of a team.
• Strong communication (written and verbal) and collaboration skills.
• Ability to perform local travel between Northern Virginia metro offices.
• Some flexibility in work hours to accommodate meeting/executive support.

Responsibilities

• Lead the day-to-day operations of GovCIO's Fairfax and Chantilly offices.
• Direct supervision of the Fairfax front desk staff to include assignment of work, schedule management, providing guidance using established IT, Security and other policies and procedures.
• Identify opportunities to streamline/change processes for office operations. Write and maintain process and procedure documents.
• Oversight of office hoteling workspaces. Ensuring clean, safe and effective work areas.
• Manage the assignment and preparation of office conference rooms to ensure readiness for meetings.
• Perform hiring duties for any changes to front desk staffing, to include reviewing candidates, scheduling interviews with Facilities management, providing feedback and onboarding any new hires.
• Ensure office compliance with operating policies and practices.
• Conduct routine office inspections to include monthly fire extinguishers, network closets, kitchen equipment, etc.
• Assist with preparations for special events such as Board Meetings, Executive Retreats, etc.
• Coordinate repair of office/kitchen equipment, painting, miscellaneous repairs, etc.
• Place service tickets for engineering.
• Source contractors and place service requests for repairs/installations outside the scope of engineering.
• Periodically travel between offices to ensure readiness at Chantilly office.
• Provide additional support for local and remote offices, such as ordering supplies, coffee/water services, scheduling Iron Mountain document shredding.
• Coordinate with Security to provide office access for cleaners, engineers and other building services personnel.
• Problem solve in-office issues as able, with guidance provided or reach out to appropriate Facilities leadership for review in a timely manner.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Bachelor's degree