Facilities Admin Assistant

Coeur d'Alene Casino Resort Hotel • Worley, ID

1d • $18 - $18

About The Position

The Facilities Administrative Assistant supports the Facilities Department by handling daily administrative tasks and helping keep building operations organized and running smoothly. This role requires strong organizational skills, attention to detail, and solid proficiency in Microsoft Office.

Requirements

• High school diploma or equivalent required; Associate degree or certification in Business Administration, Facilities Management, or related field preferred.
• Minimum of 2–3 years of administrative experience, preferably within a facilities, property management, or operations environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), including strong Excel skills for tracking data, creating reports, and managing budgets.
• Exceptional organizational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and maintain highly structured filing and documentation systems.
• Strong written and verbal communication skills.
• Excellent time management and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Strong problem-solving skills and ability to anticipate administrative needs.
• Ability to work independently while also supporting a collaborative team environment.

Nice To Haves

• Experience with work order systems or facilities management software is a plus.

Responsibilities

• Provide administrative support to the Facilities team.
• Track and update maintenance requests and work orders.
• Schedule service appointments and coordinate with vendors.
• Maintain organized records, files, and facility documents.
• Prepare basic reports, spreadsheets, and correspondence using Microsoft Word, Excel, Outlook, and PowerPoint.
• Assist with tracking budgets, invoices, and expenses.
• Order and maintain facility and office supplies.
• Answer phone calls and respond to facility-related inquiries.
• Other projects and duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED