Fabrication Shop Administrative Assistant

J.H Kelly • Vancouver, WA

392d • $52,000 - $60,320

About The Position

The Fabrication Shop Administrative Assistant at JH Kelly provides essential administrative support to the Pipe Fabrication Team in Vancouver, WA. This role is crucial for ensuring effective collaboration between office coordination and fabrication shop operations, with responsibilities including processing tasks accurately and timely, maintaining document control systems, and supporting the Shop Superintendent and other managers as needed.

Requirements

• Mid-level administrative experience, preferably in the construction field.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Valid driver's license.
• Experience with Stratus preferred.

Nice To Haves

• Experience with Smartsheets.
• Ability to work collaboratively with various teams and stakeholders.

Responsibilities

• Create and update Stratus Work Packages to track shop progress of work.
• Maintain and update Field Ticket Work Packages for spool tracking and productivity.
• Requisition fabrication materials and maintain material control logs.
• Develop and maintain document control systems and ensure timely filing of documents.
• Support the Shop Superintendent by setting up project files and job data.
• Act as a liaison for the Superintendent/Manager in their absence and keep them informed of urgent developments.
• Coordinate shipping/receiving with various stakeholders including job sites and suppliers.
• Assist in maintaining office organization and supplies.
• Disseminate office correspondence and maintain communication records.

Benefits

• Profit sharing
• AD&D insurance
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• 401(k) matching
• Life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Specialty Trade Contractors
• Education Level: No Education Listed