F&B Administrative Assistant

Sandestin Investments LLC•Miramar Beach, FL

5h•Onsite

About The Position

If you are a proactive and organized individual with a passion for administrative support, we invite you to apply for the Administrative Assistant position. Join us in contributing to the success of the Food & Beverage department at Sandestin Golf & Beach Resort. Food and Beverage Administrative Assistant The Food & Beverage Administrative Assistant supports the Food and Beverage (F&B) Department which includes banquets, private clubs, free standing outlets, and conference services and plays a crucial role in supporting the Banquet Department.

Responsibilities

Provide administrative support
Monitor budgetary aspects: track expenses, process invoices, maintain financial records.
Coordinate Food Safety certifications and classes.
Maintain administrative duties and ensure timely completion.
Assist and track Banquet projects.
Ensure the accuracy of timecards, departmental transfers, and job codes.
Communicate with Banquet managers for timely payroll processing.
Maintain and verify contract labor hours and report contract labor hours to vendors.
Compile and report Banquet gratuities for final payroll processing.
Publish schedules created by Banquet managers.
Process and distribute weekly Banquet Event Orders (BEOs) to relevant areas.
Process daily End of Day reports as needed.
Maintain communication with staff and the Conference Services team.
Complete daily billing processes: enter Delphi actuals, prepare Banquet Checks, verify with Banquet Manager, enter data into Infogenesis POS, prepare and distribute billing reconciliation.
Coordinate amenities, deliver, and maintain inventory.
Create signage.
Process and approve invoices, including contact labor invoices.
Support storeroom requisitions and invoicing processing.
Reconcile Pcards.
Create cart tags and sticker food labels as needed.
Maintain office supply inventory and place orders.
Deliver and pick up dry-cleaned uniforms, assist guests with Business Center needs.
Perform general administrative maintenance, offer lateral assistance, and coordinate annual Thanksgiving To-go reservations.