[German International School Chicago] Extracurricular Programs Manager

German American Chambers of Commerce•Chicago, IL

9h•$60,000 - $70,000•Onsite

About The Position

The German International School Chicago (GISC) is a private, nonprofit, bilingual IB World School, authorized by the International Baccalaureate Organization and accredited by the Independent Schools Association of the Central States (ISACS). GISC opened its doors in 2009 and is offering classes for students from Preschool through Grade 8. As of October 2024, GISC is officially recognized as a German School Abroad (Deutsche Auslandsschule - DAS). The Extracurricular Programs Manager oversees GISC’s After Care, Extracurricular Programs, and Camp Programs. The role organizes and manages program schedules, staffing, budgets, and communication while working closely with faculty, staff, families, partner schools, and external providers who deliver enrichment activities. The Manager ensures safe, high‑quality programming and smooth daily operations across all offerings.

Requirements

Bachelor's degree or equivalent
Experience in supervising staff and coordinating external program providers preferred
Experience working directly with children in educational or enrichment settings
Highly dependable and able to follow through on responsibilities with consistency and professionalism
Strong interpersonal, communication, and organizational skills with excellent attention to detail
Proficiency in the German and English language (both in speaking and writing); commitment to bilingualism, international education, and global citizenship
Proficiency with Google Suite, MS Office, and extracurricular program software
Candidate must be authorized to work in the US

Responsibilities

Develop, plan, and manage semester schedules for After Care, Extracurricular Programs, and all Camp Programs (Summer and School Break Camps).
Create and oversee program budgets, pricing, and financial sustainability, including tracking costs, preventing deficits, and providing regular financial updates to GISC’s finance department.
Manage and maintain the school’s online software for extracurricular programs.
Coordinate with GISC’s finance department regarding payment questions and concerns; approve timesheets and oversee all invoices and payments to instructors and teachers.
Recruit, hire, and onboard After Care Teachers, all Camp Teachers (including Summer Camp), and extracurricular program providers, including preparing handbooks and operational procedures.
Ensure compliance with safety standards, including first aid training, emergency preparedness (fire, tornado, lockdown), and proper handling of medical information.
Organize After Care Teachers and special programs for all school-wide events and activities, such as Parent Evenings, Parent-Teacher Conferences, GISC Parent Group (GPG) events, and other events as scheduled throughout the school year.
Coordinate daily schedules with After Care Teachers and extracurricular program providers, including directing After Care Teachers on student participation in music and other enrichment programs.
Serve as the primary point of contact for parents, staff, and instructors; manage communication, resolve issues, and support online account and billing questions.
Manage all visitor and front-desk interactions, including answering calls and emails, assisting parents during pick-up, and ensuring all visitors follow school safety while maintaining a welcoming reception environment during after school hours.
Collaborate with the Lycée Français de Chicago (LFC) and other partner schools to organize summer camps and other joint events.
Manage program resources and facilities, ensuring spaces are clean, organized, and appropriate for students’ needs; recommend improvements as needed.
Evaluate and improve the physical environment in classrooms on an ongoing basis to meet the changing needs of students, and make recommendations to the Deputy Head of School.
Craft and distribute program communications (updates, reminders, parent information) in coordination with administration.
Performs administrative and other office tasks as needed