Externship Coordinator

American Institute•Clifton, NJ

13d•$21 - $23•Onsite

About The Position

American Institute, founded in 1924 as the Hartford Secretarial School, provides hands-on training for careers in the world of business, legal, allied healthcare, diagnostic medical sonography, and information technology. Recognizing our single, well-defined teaching mission: reflecting job market demands with flexibility in identifying and incorporating new programs to give our graduates an edge in today’s competitive job market. As a full-time team member, you will have access to the following benefits: Medical (including prescription), Dental, Vision (UMA subsidized) FSA/HSA (Depending on Medical Plan chosen) Basic Life Insurance (UMA paid) Additional Voluntary Life Insurance (Team Member paid) Employee Assistance Program – EAP (UMA paid) Long Term Disability (UMA paid) Short Term Disability (Team Member paid) Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid) Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off 401k (eligible upon completion of 90 days of employment and must be at least 21 years of age) Pet Insurance Identity Theft Protection Purpose of the Position: The Externship Coordinator is responsible for selecting and approving appropriate externship sites, providing orientation for the on-site supervisors, and providing oversight of the externship experience, including on-site assessment of student experiences and the quality of learning opportunities at least once during each term students are assigned to the externship site.

Requirements

High school diploma or equivalent.
Skills –relationship building/rapport, ability to learn basic technical computer skills, time management, personal accountability and drive.
Ability to professionally communicate fluently in verbal and written English.
Ability to support a diverse and inclusive work environment.
Computer literacy/basic computer skills to effectively navigate and utilize the technology required for the role.
Demonstrate knowledge of, and carefully follows all applicable federal and state laws and rules, compliance requirements and regulations including those prescribed by the U.S. Department of Education, accrediting agencies, state regulations and, and internal policies and procedures.
Effectively communicate compliance requirements to other staff as appropriate and quickly escalate any compliance concerns to the Compliance department.

Nice To Haves

Experience as a medical assistant
1+ years’ experience in customer service, retail customer facing or hospitality role.
Proficient in MS Office (Word, Excel, PowerPoint) and other business tools such as Microsoft Teams.
Other skills or abilities - critical thinking, problem solving, organization, interpersonal skills, and multi-tasking.

Responsibilities

Determine Eligibility : Evaluate students’ qualifications and eligibility for externship programs.
Assess and Place Students : Identify students’ strengths and weaknesses to match them with suitable externship opportunities.
Research and Secure Sites : Investigate potential externship sites, assess their suitability, establish new sites, and secure contracts for each extern.
Monitor Progress : May conduct regular site visits and maintain communication with site supervisors to monitor and support student progress.
Evaluate and Improve Performance : Obtain and review site evaluations of students, address any performance deficiencies, and develop action plans to ensure students meet required competencies.
Counsel Students : Provide guidance to students on externship rules, expectations, and procedures throughout the externship process.
Other duties as assigned .

Benefits

Medical (including prescription)
Dental
Vision (UMA subsidized)
FSA/HSA (Depending on Medical Plan chosen)
Basic Life Insurance (UMA paid)
Additional Voluntary Life Insurance (Team Member paid)
Employee Assistance Program – EAP (UMA paid)
Long Term Disability (UMA paid)
Short Term Disability (Team Member paid)
Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid)
Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off
401k (eligible upon completion of 90 days of employment and must be at least 21 years of age)
Pet Insurance
Identity Theft Protection