External Affairs Sr Specialist

Philip Morris International • Washington, WA

14h • Hybrid

About The Position

At PMI, we’ve chosen to do something incredible. We’re totally transforming our business and building our future on one clear purpose – to deliver a smoke-free future. With huge change, comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions. Our success depends on people who are committed to our purpose and have an appetite for progress. The Sr. Specialist will support and advise the External Affairs Federal & State Government Affairs teams in performing critical compliance, budgeting, financial and monitoring activities.

Requirements

• Bachelor’s Degree with a minimum of five years’ experience.
• Ability to understand the Government Affairs teams’ objectives and translate those requirements over to executing internal operations & PMI requirements.
• High level of written & oral proficiency in English.
• Natural ability to independently build and maintain sustainable mechanisms, problem solve, look around corners and drive operational effectiveness.
• Ability to present updates, challenges, and solutions in a clear and concise manner with leadership, partners, & peers, along with external stakeholders.
• Ability to perform multiple tasks under pressure and time constraints.
• Legally authorized to work in the U.S.

Nice To Haves

• Knowledge & experience with operating systems such as COUPA & SAP are a plus.

Responsibilities

• Support the Federal & State Government Affairs team by identifying & executing PMI policy requirements (e.g., 14-C) related to the team’s work and organizing the submission and approval of necessary legal, compliance or other authorizations. The Sr. Specialist will also monitor and report on the approval process of their respective submissions, coordinate with applicable reviewers, and update internal stakeholders.
• Monitor budget lines and seek necessary approvals to execute hundreds of monetary contributions such as general support, sponsorship fees, membership dues, and other event-related support. This will require timely, effective coordination with Legal and Compliance, Billing, and the Vendor Management team.
• Support the teams’ contracting requirements, vendor creation, invoicing and payment activities as it relates to consultants and third-party stakeholders (e.g., business chambers, retailer associations, & think tanks) by serving as the EA point person with Vendor Creation, Procurement, Billing, and Finance.
• Serve as the primary point of contact with Finance on a day-to-day basis for the team budget/s, both operating budget (OB) and financial quarterly (RF) exercises, and provide the VP and Director/s timely updates when applicable. This will include discretionary and travel & expense spending.
• Build and maintain operational tracking mechanisms.
• Support strategic financial and operational reports to achieve alignment and identify trends.
• Assist in regular strategic policy and process reviews to draft and execute changes where appropriate to drive sustainable operations.
• Identify operational inefficiencies and areas for opportunity in coordination with finance, billing, legal and compliance.
• Support critical external engagement with stakeholders in targeted U.S. regions where applicable.
• Responsible for effective event coordination and external engagement efforts where applicable.
• Serve as lead operations mentor to new hires within EA Operations and EA State Gov’t Affairs including but not limited to new vendor registration practices, payment execution standards, consultant onboarding processes, budget alignment, contribution 14-C review and billing requirements.
• Other tasks that may be needed by the function.

Benefits

• We offer a competitive base salary, annual bonus (applicable based on level of position), great medical, dental and vision coverage, 401k with a generous company match, incredible wellness benefits, commuter benefits, pet insurance, generous PTO, and much more!
• We have implemented Smart Work, a hybrid model of working that promotes flexibility in the workplace.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level