Experiential Event Producer

Marvel Marketers

88d

About The Position

The Event Producer role involves planning, organizing, and executing technical AV deployments, as well as managing operations and logistics for high-profile internal and external events. A strong background in operations, production, and project coordination is essential. The ideal candidate will thrive in a fast-paced, ambiguous environment. Success in this role requires the ability to move quickly, align with stakeholders, and demonstrate robust event programming skillsets.

Requirements

• Excellent written and verbal communication skills with the ability to negotiate professionally.
• 5+ years of experience organizing industry conferences and events and/or managing sophisticated technical programs in a fast-paced, creative environment.
• Proven ability to coordinate across large cross-functional organizations.
• Comfortable presenting to and engaging with customers, senior leaders, and C-suite executives.
• Experience managing both internal and cross-functional communications.
• Demonstrated ability to manage multiple complex projects or programs.
• Skilled in vendor and external partner negotiation and coordination.
• Strong problem-solving abilities and a calm demeanor under pressure.
• Deep understanding of event planning and customer experience needs.
• Technical acumen and familiarity with current industry trends.

Responsibilities

• Coordinate and execute internal and external AV and technical deployments (e.g., customer demos, industry conferences, corporate events).
• Manage coordination and scheduling of internal teams, agency partners, and various vendor groups to deliver solutions, install demo pods, conduct QA, run demos, and oversee event wrap-up/load-out.
• Ensure global compliance with safety and regulatory requirements, in alignment with legal standards.
• Develop customized project plans tailored to specific events or customer needs using strong critical thinking.
• Strategically plan and anticipate future needs and challenges, while also handling tactical responsibilities as they arise.
• Manage multiple interdependent event projects of moderate to high complexity and scope.
• Orchestrate and Lead project kickoff meetings, delivery timelines, and logistics planning for all stakeholders.
• Identify and implement lightweight processes to address operational gaps.
• Conduct retrospective reviews to improve planning processes and proactively mitigate issues.
• Work independently and flexibly to attend global events without interrupting ongoing planning activities.

What This Job Offers

• Number of Employees: 11-50 employees