Experienced Legal Executive Assistant (Hybrid - Louisville)

Hargrove Firm • Louisville, KY

414d • $45,760 - $62,400 • Hybrid

About The Position

The Hargrove Firm is seeking an experienced Legal Executive Assistant to support the Founding Partner in a hybrid work environment. This role involves managing the executive's calendar, facilitating communication, and assisting with daily operations in a law office focused on high-net-worth estate planning. The ideal candidate will be organized, self-motivated, and possess strong emotional intelligence, with a background in legal administrative support.

Requirements

• High school diploma required; Associate's or Bachelor's degree preferred.
• Previous experience in an office setting required; law firm experience preferred.
• Prior experience working directly with senior leadership (VP, C-Suites) required.
• 2 years of executive assistant experience required.
• 2 years of law office experience preferred.
• Notary certification a plus, not required.
• Excellent verbal and written communication skills.
• Ability to manage multiple calendars and inboxes.
• Computer skills: Zoom, Microsoft Teams, Microsoft Suite.
• Project management skills: information gathering, monitoring deadlines, communicating cross-functionally.
• Ability to retain information quickly.
• Highly organized and proactive; ability to anticipate a need.
• In-depth understanding of confidentiality.
• Exceptional emotional intelligence.

Nice To Haves

• Notary certification.

Responsibilities

• Maintains Executive's calendar by planning and scheduling conferences, teleconferences, and client meetings.
• Ensures Executive is prepared for meetings by having client files ready in advance.
• Maintains client confidence by keeping client/attorney information confidential.
• Assists and supports lawyers and paralegals with their work as needed.
• Enhances Executive's effectiveness by providing information-management support and representing the attorney to clients and others.
• Handles calls and emails from clients and potential clients.
• Transcribes notes from meetings into memos or planning letters.
• Reads, researches, reviews, verifies, and routes correspondence, reports, and legal documents.
• Drafts, revises, and edits letters and other written documents, and collects and analyzes information.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• 401(k) matching
• Paid time off
• Growth and professional development opportunities
• Some work from home flexibility

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED