Experienced Executive Office Administrator

Boeing • Everett, WA

6d

About The Position

The Boeing Company is currently seeking an Experienced Executive Office Administrator (Level C) to support the BCA Structures Engineering executives in Everett, Washington . The ideal candidate has experience supporting executives with a high degree of professionalism and discretion, while also being proactive and demonstrating robust attention to detail, along with the ability to adjust priorities efficiently and effectively. Position Responsibilities: Establishes and maintains effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines. Assists in planning, coordinating, and implementing logistics for visiting customers and Boeing executives, including supporting visitor badging requests. Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes, manages, and schedules time and availability for most efficient use of time. Coordinates domestic and international business travel, monitor traveler logistics, generate expense reports, and reconcile corporate credit card charges to ensure timely and accurate reimbursement. Creates, manages, and schedules meetings around multiple calendars and appointments. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Coordinates with the appropriate focal to support the acquisition and maintenance of resources. Orders and maintains office supplies. Creates, edits, and maintains electronic and written communication. Provides guidance for less experienced employees. Works under limited supervision.

Requirements

• 3+ years experience in an office administration or similar roles.
• 1+ years of experience as an Office Administrator supporting an Executive Leader.
• Experience with Microsoft Outlook, Word, Excel and SharePoint.
• Experience managing executive schedules and calendars using Microsoft Office or any administrative tools.
• Experience coordinating and processing domestic and international travel arrangements, generating expense reports and reconciling corporate credit card charges.

Nice To Haves

• High School Diploma or higher.
• 5+ years of related work experience or an equivalent combination of education and experience.
• Experience with Boeing procurement tools such as SSPN.
• Ability to juggle competing priorities from different sources.
• Team oriented attitude and working together focus.

Responsibilities

• Establishes and maintains effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines.
• Assists in planning, coordinating, and implementing logistics for visiting customers and Boeing executives, including supporting visitor badging requests.
• Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Prioritizes, manages, and schedules time and availability for most efficient use of time.
• Coordinates domestic and international business travel, monitor traveler logistics, generate expense reports, and reconcile corporate credit card charges to ensure timely and accurate reimbursement.
• Creates, manages, and schedules meetings around multiple calendars and appointments.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Coordinates with the appropriate focal to support the acquisition and maintenance of resources.
• Orders and maintains office supplies.
• Creates, edits, and maintains electronic and written communication.
• Provides guidance for less experienced employees.
• Works under limited supervision.

Benefits

• At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
• The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
• The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees