Experienced Executive Office Administrator (Level C)

Boeing•New Orleans, LA

1d•Onsite

About The Position

Experienced Executive Office Administrator (Level C) Company: Boeing Space Launch Systems (SLS) team is seeking an Experienced Executive Office Administrator (Level C) in New Orleans, LA. This is an exciting opportunity to join an innovative and diverse team of leaders focused on the world’s most powerful rocket built to carry astronauts and cargo farther and faster than any rocket in history. Come join the team! The successful candidate will support the Executive office area by: managing calendars for 3 directors; coordinating domestic travel and reconciling expenses reports; prioritizes meetings to support the rhythm of business; tracks and maintains conference room schedules; ensures office supplies are on-hand for use by the organization; acts as a focal for ordering and collecting new computers and phones for the organization; tracks office area desk assignments; and other responsibilities to support the group. Position Responsibilities: Performs the following tasks for managers on the executive payroll: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and/or signature. Creates, edits and maintains electronic and written communication. Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of time. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources. Orders and maintains office supplies and office areas. Plans and implements logistics for executive level internal and external events. Works under limited supervision. This position is expected to be 100% onsite. The selected candidate will be required to work onsite in New Orleans, LA. This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R.§120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee. Do you meet this requirement?

Requirements

5+ years of experience in managing executive leadership schedules and calendars using Microsoft Outlook
5+ years of experience providing administrative support to multiple customers, such as executives, managers, and staff members
5+ years of experience with Microsoft Office Products like Outlook, PowerPoint, Excel, and Word
Proficient in Travel accommodation for executives in SLS Exec area.

Nice To Haves

Bachelor’s degree or higher
3+ years of experience in data/file management (e.g. ability to organize, sort, label, scan, and otherwise manipulate paper and electronic inspection records as required)
3+ years of experience in a role that required strong attention to detail
Team Player

Responsibilities

managing calendars for 3 directors
coordinating domestic travel and reconciling expenses reports
prioritizes meetings to support the rhythm of business
tracks and maintains conference room schedules
ensures office supplies are on-hand for use by the organization
acts as a focal for ordering and collecting new computers and phones for the organization
tracks office area desk assignments
Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
Collects and compiles data to provide visibility of status for traveler's review and/or signature
Creates, edits and maintains electronic and written communication
Tracks and maintains information relative to department and business operations
Verbally communicates a wide variety of information to multiple audiences
Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
Prioritizes and schedules management-level employee time and availability for efficient use of time
Tracks and maintains designated conference room schedules for availability and efficient use of resources
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
Orders and maintains office supplies and office areas
Plans and implements logistics for executive level internal and external events