C3 Presents - Experience Department Coordinator
About The Position
The Experience Department oversees the look, vibe, and feel of C3 Present’s festival portfolio, including décor, signage, and creative assets. The Experience Coordinator provides comprehensive administrative and logistical support to the department, ensuring projects run efficiently from advance through on-site execution. Reporting to the Senior Experience Manager, this role interfaces closely with internal teams, vendors, contractors, and collaborators to support advancing, budgeting, scheduling, database management, and vendor payment and payroll processes. The scope of work varies based on project needs, and occasional on-site labor is required. Adaptability and attention to detail are essential for success.
Requirements
- Minimum of 1 year of relevant experience in related industry
- Self-motivated with a creative, solution-oriented mindset
- Enthusiastic, proactive and committed to excellence with a positive and collaborative approach
- Exceptional attention to detail with strong organizational skills
- Excellent verbal and written communication skills
- Strong problem-solving and critical thinking abilities
- Ability to prioritize and manage multiple projects in a fast-paced environment
- Proven ability to work professionally and effectively with internal teams and external partners
- Proficiency in Microsoft Office (Word, Excel, and PowerPoint)
- Experience with project and database management tools (internally – Asana, AMP, C3PO, Airtable, Dropbox)
- Demonstrated integrity, professionalism, and sound judgement
- Flexibility to work evenings, weekends, and extended hours during festival periods
- Ability and willingness to travel frequently
Responsibilities
- Track departmental expenses, receipts, invoices and reimbursements throughout each project
- Assist with payroll expense management for project-based temp hires
- Liaise with C3 Contracting to ensure all vendors submit required paperwork
- Drive the advancing process for the Experience Department and its vendors through AMP
- Track deadlines and maintain systems for interdepartmental accountability
- Maintain and update project databases
- Research and source local vendor options
- Maintain the warehouse inventory logs, including loss and damages
- Support the Experience Department on-site with décor and signage needs, as required
- Offer creative solutions and contribute new ideas
- Manage vendor payments before, during and after festivals
- Coordinate department meetings, including agendas and note-taking
- Perform additional duties and projects as assigned
Benefits
- Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
- Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
- 401(k) program with company match, stock reimbursement program
- New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
- Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
- Volunteer time off, crowdfunding match
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
