Expense Team, Assistant Vice President - Blackstone Credit & Insurance

Blackstone • New York, NY

3d

About The Position

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X, and Instagram. Blackstone Credit & Insurance (“BXCI”) is one of the world’s leading credit investors. Our investments span the credit markets, including private investment grade, asset based lending, public investment grade and high yield, sustainable resources, infrastructure debt, collateralized loan obligations, direct lending and opportunistic credit. We seek to generate attractive risk-adjusted returns for institutional and individual investors by offering companies capital needed to strengthen and grow their businesses. BXCI is also a leading provider of investment management services for insurers, helping those companies better deliver for policyholders through our world-class capabilities in investment grade private credit. The Expense Team Assistant Vice President will support and oversee key functions across the BXCI Expense Team, with responsibility for multiple day-to-day expense operations, developing team members, and driving process improvements across travel & entertainment (T&E) and invoice allocation workflows. This role requires a candidate who is highly motivated, detail-oriented, and able to operate effectively in a fast-paced environment supporting a wide variety of functions. A strong background in Finance, Accounting, and expense operations is required. The successful candidate will bring significant experience in T&E and invoice allocation processes, expense policy adherence, expense reporting/status updates, and hands-on expertise with expense systems and workflow approvals.

Requirements

• 5+ years of relevant experience in Finance, Accounting, expense operations, invoice allocation, T&E allocation, or related functions (asset management or financial services experience strongly preferred).
• 2+ years of people/team leadership experience including prioritization and training
• Required systems experience: hands-on experience with expense management systems such as Concur and EAS, including workflow approvals, reporting, and troubleshooting/user support.
• Demonstrated capability to review and enforce policy and allocation procedures, resolve exceptions, and follow up for approvals.
• Strong technical and analytical skills; highly detail-oriented with a strong control mindset.
• Proven capability to manage multiple tasks, shift priorities quickly, and support a wide variety of functions in a dynamic environment.
• Advanced Excel proficiency (e.g., pivots, lookups, reconciliation support).
• Excellent verbal and written communication skills, including the capability to summarize issues, develop recommendations, and make sound decisions.
• Proactive, takes initiative, and demonstrates strong ownership from problem identification through resolution.

Responsibilities

• Lead the day-to-day management of T&E expense allocations and invoice allocation processes, ensuring accuracy, timeliness, and compliance with allocation procedures and firm policies.
• Oversee expense report reviews for adherence to policies and allocation procedures; act as an escalation point for exceptions and complex issues.
• Contribute to expense status reporting, including tracking approvals, aging, bottlenecks, and resolution plans.
• Field questions regarding invoice status and provide technical guidance for related workflows.
• Manage, mentor, and develop junior team members; set priorities, provide coaching, and ensure coverage for critical processes.
• Serve as a key point of contact for employee questions related to T&E allocations, approvals, and expense process expectations.
• Train new employees on T&E allocations and invoice allocation workflows.
• Oversee workflows for T&E reports and approvals, including working with the team on documentation and training materials.
• Provide system administration support for Expense Allocation System (EAS) and operations (queue oversight, data maintenance, user support, and issue escalation).
• Assist with technical system troubleshooting and user assistance; coordinate with internal partners to resolve recurring system/process issues.
• Drive special projects to improve controls, reduce cycle times, and improve user experience.
• Support allocation of select research and technology services and ensure proper allocation and documentation.
• Identify, assess, and escalate operational risks; recommend improvements and implement solutions with appropriate stakeholders.

Benefits

• comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• paid time off
• life insurance
• 401(k) plan
• discretionary bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees