Expense Reimbursement Specialist

The Cape Cod Five Cents Savings Bank-posted 3 months ago
Barnstable, MA
Credit Intermediation and Related Activities
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The Expense Reimbursement Specialist is responsible for reviewing, processing, and reconciling employee expense and corporate credit card reports in compliance with company policies and regulatory requirements. This role ensures timely and accurate reimbursement to employees and supports audit and reporting functions related to travel and business expenses.

  • Review and process approximately 200 - 300 employee-submitted expense reports on a biweekly basis for accuracy, completeness, and compliance with company policy and procedures.
  • Verify proper documentation, such as receipts and approvals, is provided.
  • Responsible for understanding the chart of accounts and ensures the appropriate and consistent use of general ledger and responsibility centers.
  • Responsible for understanding the procedures for payment, including but not limited to significant compliance, legal, and/or policy considerations.
  • Understand the documentation expectations of the IRS, regulators, and Company policy & procedures.
  • Be able to communicate expectations with employees and managers to ensure that appropriate documentation is included.
  • Resolve discrepancies or issues with employees and managers regarding reimbursement submissions.
  • Maintain accurate records and documentation for audits and internal controls.
  • Monitor and report on trends in employee reimbursements (e.g., frequent errors, policy violations).
  • Assist in developing or updating company reimbursement policies and procedures.
  • Support month-end and year-end closing processes related to expense reimbursements.
  • Associate's degree or equivalent with related experience and/or training; or the equivalent combination of education and experience.
  • 2 years financial operations or administrative support, employee reimbursement experience required.
  • Related Accounts payable or accounting experience preferred.
  • Basic knowledge of related state and federal compliance regulations, and other Bank operational policies.
  • Proficiency in Microsoft Excel required.
  • Knowledge in other MS Office applications preferred.
  • SAP Concur software experience preferred.
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