Exhibitions and Collections Coordinator

University of Texas at Austin

82d • $48,000

About The Position

The Exhibitions and Collections Coordinator provides important administrative logistics, design, and preparator support to the Collections and Exhibitions Department. As part of a team, the Exhibitions and Collections Coordinator is a primary liaison between Collections/Installation and Curatorial teams, working to provide logistical, contractual, design, and administrative support for internally and externally generated exhibitions, as well as collections care support to preparators and registrars.

Requirements

• B.A. degree required.
• 4 years experience at museum or related, gallery or publication work.
• Experience managing production schedule for publications and/or exhibitions.
• Experience working in a museum setting and knowledge of museum operations, policies, and standards.
• Experience with museum-oriented thesauri.
• Ability to use the complete Adobe Suite.
• Preparator experience from museum or gallery.
• Ability to assess priorities, work well under pressure; manage time efficiently, analyze and solve problems independently and if necessary, collaboratively.
• Professional written, verbal, and interpersonal communication skills with staff members, trustees, lenders, donors, and volunteers.
• Must be able to sit for long periods of time.
• Must be able to lift 35 lbs.
• Must be able to visually inspect text, art, and visual color graphics.

Nice To Haves

• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Assists Director of Collections and Exhibitions with exhibition project management, including scheduling project team meetings, soliciting agenda items, crafting agendas, running meetings, monitoring budgets, taking minutes, and archiving project team meeting notes.
• Creates project timelines to aid in the tracking of internal and external deadlines, and manages key deadlines.
• Maintains exhibition archives including review and culling of paper files and coordination of digital archive.
• Creates exhibitions model chips, and smaller didactics using Adobe Suite.
• Generates publication timelines, and communicates with curatorial regarding all deadlines and budgets.
• Distributes publications to staff and coordinates mailing to authors, venues, lenders, and other contributors.
• Oversees onsite inventory of publications, and coordinates releases to outside vendors and others.
• Applies for ISBN, Library of Congress Control Number (LCCN), permissions, grants, and copyrights as required for all applicable publications.
• Provides digital publications to Texas Scholar Works for their digital catalogue.
• Maintains publication library and publication historical records in consult with Collections and Information Access Manager.
• Completes small e-publication or Blanton Brochures.
• Coordinates collections and exhibitions colleagues through completion of group housing and storage projects.
• Assists matting and framing preparator with oversized framing and large two person projects.
• Assists with art movement for collection photography, curatorial viewings, and other collection needs.
• Completes archival filing and digitization as needed.
• Coordinates and arranges for department wide supply orders, process paperwork, and disperses materials.
• Makes travel arrangements as needed for exhibition purposes including airfare, hotel, transportation, per-diem, etc.
• Represents the museum with a high level of integrity and professionalism.

Benefits

• Competitive benefits, programs and services available to the University of Texas at Austin employees.
• Complimentary admission to the museum.
• 20% discount at the Museum Store.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 251-500 employees