Exhibit Planning and Operations Intern

Arthrex • Pelican Bay, FL

77d

About The Position

Arthrex is a global medical device company and leader in orthopedics medical education. With a corporate mission of Helping Surgeons Treat Their Patients Better™, Arthrex has pioneered the field of arthroscopy and develops more than 1,000 innovative products and procedures each year that support all aspects of orthopedics. The Exhibit Planning & Operations Intern will support multiple functions within the Exhibit Operations team, including exhibit planners, data specialists, and leadership. This role involves coordinating day-to-day activities and facilitating communication with internal teams, external vendors, agencies, and technology consultants. Responsibilities include reviewing and refining registration data, assisting with exhibit staff preparations to ensure effective booth engagement, and supporting expense reporting related to commercial sponsorships, onsite exhibit services, and exhibit house quotes and purchase orders. This internship will run from January 2026 – April 2026. The ideal candidate will have the availability to work at least 25 hours per week at our Naples, FL facility.

Requirements

• Progress towards a college degree in Resort & Hospitality Management, Marketing, or Sales required.
• Recent graduates must be within six months of their graduation date to qualify.
• Full working knowledge of Microsoft Office Suite required.
• Basic accounting knowledge required.
• Marketing background or experience in event/exhibit planning required.

Responsibilities

• Support AXIS Ticketing System Communications
• Assist in managing the Conventions group inbox, including timely follow-ups with agencies and exhibit organizers.
• Submit event details (e.g., national, regional) and ensure required documentation (e.g., W-9 forms) is received.
• Coordinate updates to individual contact information to enable access to the Zilla portal.
• Perform data scrubbing prior to reloading information into the system to ensure accuracy and consistency.
• Utilize comment fields and Excel files to track regional data until the dedicated system is implemented.
• Assist with team budget/spend file preparation to ensure data integrity ahead of integration with Chrome River and Power BI.
• Support potential migration of show folders to Microsoft Teams, including organizing and transferring relevant information.
• Assist with Regional Exhibit payments and communication with AP on agency billing.
• Review and enhance materials such as the EAP PowerPoint to improve clarity and user experience.
• Collect and save planner receipts from vendors to support accurate and timely expense reporting.
• Order exhibit iPads and coordinate with planners and the Marketing PMO team to ensure media clips are properly loaded to the carousel.
• Compile and organize survey data from Cvent for presentation and review by the Exhibit and Workshop Committee.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: Bachelor's degree