EXERCISE COORDINATOR

Arizona Department of Administration • Phoenix, AZ

5d • $19 - $27 • Onsite

About The Position

THE DEPARTMENT OF EMERGENCY & MILITARY AFFAIRS (DEMA), LED BY THE ADJUTANT
GENERAL, PROVIDES EMERGENCY MANAGEMENT AND MILITARY CAPABILITIES TO THE CITIZENS
OF ARIZONA AND THE NATION. THE EMERGENCY MANAGEMENT DIVISION CONSISTS OF THREE
SECTIONS—OPERATIONS, PREPAREDNESS, AND FINANCIAL ADMINISTRATION. EACH SECTION
WORKS COLLABORATIVELY ACROSS THE AGENCY AND WITH EXTERNAL PARTNERS TO MANAGE
EMERGENCY RESPONSES AND REDUCE THE IMPACTS OF DISASTERS. ADDITIONALLY, DEMA IS
THE HEADQUARTERS FOR THE ARIZONA NATIONAL GUARD, THE PRIMARY COMBAT RESERVE OF
THE UNITED STATES MILITARY. THE ARIZONA ARMY AND AIR NATIONAL GUARD PROVIDE
MILITARY FORCES AND EQUIPMENT TO ACCOMPLISH COMMUNITY, STATE, AND FEDERAL
MISSIONS.

This position, the State Exercise Program Coordinator, interacts with all state
agencies, fifteen counties and their municipalities, non-governmental
organizations, federal, tribal and private sector to design, develop, conduct
and evaluate exercises statewide. This all-hazards approach includes all types
of scenarios including Wildland Fires and Terrorism. Authorized to establish and
coordinate policies and procedures and update the development of the exercise
programs by use of internal and external databases/portals. Assigned to the
State Emergency Operations Center (SEOC) Planning Section or other Emergency
Operations Center (EOC) position as required during exercises or activations.
Personally prepares for anytime (24/7) response and no-notice recalls to the
State or Alternate Emergency Operations Center (SEOC) and/or Joint Field Office
(JFO) during disaster or exercise activations. Trains for specific SEOC
positions and performs duties as assigned through internal agency policy.

Requirements

• Knowledge of: • Local, county, state, federal and tribal governments • The principles of emergency management including the national incident management system (NIMS) and incident command system (ICS) • The principles of exercise development and the Homeland Security Exercise and Evaluation Program (HSEEP) doctrine and guidelines; the nature of the exercise process • Arizona National Guard and military as a whole • Exercise design for both military and civilian emergency management • Literature and trends in the area of exercise development and strategies • The methods, theories and procedures in the area of exercise specialization in which consultative services are to be provided • Federal and State Regulatory and statutory provisions of pertinent policies to ensure program compliance • Requires extensive knowledge of emergency management preparedness programs • Effective community engagement strategies • Emergency management plans, policies and procedures, data management, data collection, analysis and interpretation and report writing • Project planning and management of exercise programs • Creating goals, SMAART objectives and strategies to assist with exercise development • Logistical management
• Skilled in: • Plan, organize and coordinate the execution of exercise programs • Provide technical supervision in exercise matters • Establish and maintain effective working relations with individuals, groups and representatives of diverse agencies and organizations • Speak and write effectively as appropriate for the needs of the audience • Understand written sentences and paragraphs in work related documents • Active listening and critical thinking, use logic and reasoning to identify solutions. • Being flexible to change and adapt to stakeholder concerns • Creating, presenting, and assessing programs of study • Advanced level in computer software Microsoft Office programs and Google Suite • Strong supervise skills are needed to manage various exercise planning teams and interns in order to allow for timely project completion • Interpersonal skills are required in order for the employee to meaningfully interact with all whole community stakeholders and provide professional customer service • Project management skills are needed in order to coordinate multiple projects on tight deadlines • Organization skills are needed in order to effectively coordinate the many exercise planning efforts with all of the local, counties, state, federal and tribes in the State • Conflict resolution skills are necessary to support continuous after-action and improvement planning • Instructing skills are necessary to convey exercise requirements and HSEEP guidelines
• Ability to: • Write exercise documents in Microsoft Office and Google Docs (HSEEP templates) at a advanced level are essential to the performance of the job • Perform data analysis and create high-quality error free reports; exercise record keeping • Public speaking abilities are needed to effectively communicate to large groups of diverse backgrounds, experiences and abilities at meetings and exercises • Stay current on most updated technology- Interpret and apply federal, state, grants and other laws, rules and regulations pertinent to the areas of internal and external exercises • Determine if exercise programs are effective and in keeping with applicable HSEEP guidelines- Maintain and present in an environment that is conducive to effective learning • Apply critical thinking as it relates to problem solving • Recognize if exercise programs, methods, curriculum, etc are being properly carried out and initiating effective action when needed • Establish interpersonal relationships and partnership development • Oral and written communication techniques • Use of audiovisual and video equipment • Using various research techniques- Develop small to large-scale exercises • Must be able to travel to various parts of the state to convene and participate in and coordinate meetings, working groups, conferences and other related events • Prioritize project tasks with minimal supervision • Motivate and encourage various emergency management partners in preparedness activities

Nice To Haves

• Desired qualifications include any combination of experience, education, and training that meets the knowledge, skills, and abilities as described. The preferred candidate should have completion of FEMA's Professional Development Series and FEMA's Basic Academy; Credentialed through the Arizona Qualification System; Certified as an Associate Emergency Manager through the International Association of Emergency Managers; Certified as an Associate Emergency Manager through the Arizona Emergency Managers Association.

Responsibilities

• Plans, develops, organizes, implements, and evaluates agency and external partner exercises in all-hazards scenarios in accordance with the Homeland Security Exercise and Evaluation Program (HSEEP) and the Emergency Management Program Grant (EMPG). Corresponds with partners involving sensitive subject matter requiring a high degree of discretion and sound judgment. Responsively addresses inquiries, conveys information, and solicits necessary data for exercise development and improvement planning. Provides technical assistance to support local, county, state, federal, tribal, non-governmental, and private sector partners exercises.
• Produces comprehensive after-action reports and improvement plans derived from thorough research, analysis, and evaluation of exercises and real-world events. Manages the compilation and monitoring of action recommendations and problem resolutions for DEMA/EM through internal and external platforms, meetings, and digital portals.
• Completes preparedness related projects, including the maintenance of the State Integrated Preparedness Plan, and assists in the development of innovative pilot programs as assigned by the Exercise Program Branch Manager. Completes internal training requirements and develops and hosts presentations for local, county, state, and federal stakeholders at meetings, seminars and conferences related to Emergency Management.
• Coordinates the use of internal/external staff support, interns, reservists, adjunct instructors and additional resources as required. Works with internal departments by serving on committees, attending staff meetings, seminars, conferences, coordinating preparedness programs and promoting exercise support services.
• Assigned to the State Emergency Operations Center Planning Section during activation or exercises, or other EOC positions as required.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed