Executive Virtual Assistant - PH (Remote)

Snapscale

19h•Remote

About The Position

Overview: Snapscale is seeking a full-time Executive Assistant to provide comprehensive professional and personal administrative support to the client. This role goes beyond task management, you will be responsible for managing the client themselves. You will serve as their strategic proxy by overseeing calendars and records, gaining a deep understanding of their goals, anticipating needs, and proactively optimizing their time, energy, and attention. Your contribution will be essential in creating operational freedom, enabling growth, and ensuring the client functions at their highest level of effectiveness. Responsibilities: Manage and maintain the client’s calendar, including scheduling, rescheduling, and coordinating internal and external meetings. Oversee email inbox management by organizing messages, identifying priorities, clearing spam, and creating follow-up reminders. Maintain accurate and organized digital files, notes, and documentation in Practos. Assist with basic reporting in Practos, including pulling data, updating statuses, and ensuring clean and accurate records. Enter and update CRM information daily to maintain complete and timely documentation. Assist with personal administrative tasks such as reservations, travel coordination, appointment scheduling, and reminders. Support budgeting activities by tracking expenses, updating spreadsheets, and preparing weekly or monthly summaries.

Requirements

Minimum 1–2 years of Executive Assistant or Administrative Support experience supporting US-based business owners or executives.
Proven background in managing calendars, inboxes, and scheduling for executives or senior leadership.
Hands-on experience working with CRMs.
Familiarity with task planning, organizational systems, and workflow management tools.
Strong ability to prioritize, organize, and manage multiple tasks across both professional and personal domains.
Demonstrated reliability in maintaining structured processes and ensuring smooth operational support.

Nice To Haves

Experience supporting personal tasks, lifestyle coordination, or household management (preferred).

Responsibilities

Manage and maintain the client’s calendar, including scheduling, rescheduling, and coordinating internal and external meetings.
Oversee email inbox management by organizing messages, identifying priorities, clearing spam, and creating follow-up reminders.
Maintain accurate and organized digital files, notes, and documentation in Practos.
Assist with basic reporting in Practos, including pulling data, updating statuses, and ensuring clean and accurate records.
Enter and update CRM information daily to maintain complete and timely documentation.
Assist with personal administrative tasks such as reservations, travel coordination, appointment scheduling, and reminders.
Support budgeting activities by tracking expenses, updating spreadsheets, and preparing weekly or monthly summaries.