Executive Team Coord I-Administration anesthesia

Nemours • Wilmington, DE

304d

About The Position

This position is responsible for working independently for an AVP, VP, SVP or Chair Executive by providing office support to increase the efficiency and effectiveness of the Executive. Handles a wide variety of situations requiring knowledge of the overall functions of the Executive's area of responsibility with tact and confidentiality. Acts as a central point of contact for other departmental associates and as a liaison for other Executive Team offices. Responds to inquiries and independently represents the Executive in managing internal and external customers. May be responsible for organizational functions such as revision and maintenance of policies and procedures. Typical duties include maintenance of budget records and developing communications on the Executive's behalf. May support subcommittees of Board of Directors/Managers including meeting attendance, preparing minutes maintaining all records, following up on action items and agenda preparation.

Requirements

• High School diploma required.
• Associate degree preferred.
• 3-5 years of job related experience required.
• Minimum of 3 years of administrative assistant experience required.
• Experience working for Senior Management/Executives highly preferred.

Responsibilities

• Manages Executive priorities in planning, communication, and coordination of departmental activities.
• Provides support to subcommittee of the Board of Directors or Florida or Delaware Board of Managers, including selecting and contracting for meeting site and meeting arrangements.
• Prepares agenda with Chair and ensures that all materials are available at the meeting.
• Attends meetings, takes minutes, and prepares summary reports for Chair to present to full Board.
• Prepares complete transcription of meeting minutes and follows up with committee members on deliverables.
• Sets up departmental meetings including agendas, ensuring appropriate parties are included.
• Prepares correspondence for the executive's signature and for own activities representing the department.
• Prepares reports and presentations for the executive and others.
• Maintains records for budget and other activities such as purchase orders and accounts payable requests.
• Represents the executive in dealing with both internal and external contacts.
• Ensures departmental Associates are aware of activities, meetings, policies, and procedures.
• Arranges travel for executive and others as needed.
• May supervise other clerical/administrative associates.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: High school or GED