Executive Support Specialist 1

State of Oregon • Woodburn, OR

1d • Onsite

About The Position

Oregon Youth Authority Executive Support Specialist 1 Woodburn - MacLaren Youth Correctional Facility Join our team at the MacLaren Facility as an Executive Support Specialist! In this dynamic role, you will provide comprehensive administrative and technical support to the facility, with primary responsibility for processing youth payroll, coordinating grievances and subpoenas, maintaining official records and correspondence, and supporting records management operations. You will serve as a key liaison between departments—including HR, IT/IS, and facility staff—while overseeing hiring and onboarding processes from interview coordination through new hire setup. This position also supervises unit support staff, manages manager calendars and communications, supports event planning initiatives, and ensures compliance with JJIS security access and administrative procedures. If you thrive in a dynamic environment and are committed to maintaining security and safety standards, apply now to join our dedicated team. Let's make a positive impact together! For a complete list of duties and responsibilities, please click here.

Requirements

• Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; AND Lead work responsibility or coordination of office procedures
• Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level

Nice To Haves

• Skill in making independent judgments and decisions.
• Ability to maintain confidentiality of agency or personnel records.
• Ability to learn agency programs, operations, policies, and procedures.
• Highly adaptable and responsive to changing priorities.
• Strong problem-solving skills.
• Displays emotional intelligence, fostering professional and effective working relationships.

Responsibilities

• Processing youth payroll
• Coordinating grievances and subpoenas
• Maintaining official records and correspondence
• Supporting records management operations
• Serve as a key liaison between departments—including HR, IT/IS, and facility staff
• Overseeing hiring and onboarding processes from interview coordination through new hire setup
• Supervises unit support staff
• Manages manager calendars and communications
• Supports event planning initiatives
• Ensures compliance with JJIS security access and administrative procedures

Benefits

• OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan.
• $2,500 life insurance policy paid for by your union, SEIU Local 503. This policy is in effect if you are an active member.
• Up to $200,000 of additional life insurance can be purchased.
• Up to $100,000 member life, $40,000 spouse and $10,000 child is guaranteed within the first 90 days of new union membership.
• Short Term Disability insurance is guaranteed if purchased within the first 90 days of new union membership.
• Legal insurance enrollment is available to purchase within the first 90 days of new union membership.
• Tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed