Executive Support Partner

Mars

117d • $129,589 - $178,180

About The Position

The Executive Support Partner is a proactive and efficient thought partner to one of our global leaders, President, MGS & Digital Technologies, managing complex scheduling, overseeing high-profile external interactions, optimizing processes and driving efficiency. The ideal candidate thrives in a fast-paced environment and is excellent at managing complexity and ambiguity on a global scale. This is a highly visible role within the organization, interacting with top executives and assistants globally, internally and externally. The Executive Support Partner will be expected to exercise discretion and independent judgment within an aligned framework.

Requirements

• 5+ years of experience in a global executive support role.
• Associate's degree in related field required, Bachelor’s degree preferred.
• Excellent organizational, follow-up and analytical skills, comfortable managing conflict and leading preparation of meetings and events.
• Ability to function well under pressure with a high volume of demand.
• Excellent verbal and written communication skills.
• Proven ability to manage internal and external stakeholders, partnerships, and high-profile relationships.
• Professionalism and Confidentiality – navigating the balance between transparency and discretion.
• Ability to work independently, exercising discretion and independent judgment, as well as being part of a team.
• High attention to detail and problem-solving skills.
• Advanced skills in Microsoft Office suite of programs.

Responsibilities

• Heavy and complex calendar management with independent decision making based on priorities, which requires forward-thinking & strategizing.
• Act as a strategic partner, proactively solving business challenges and optimizing Executive’s productivity.
• Manage high-level external meetings, speaking engagements, and conferences, ensuring the Executive is fully prepared with briefs and insights.
• Plan and organize extensive international and domestic travel arrangements.
• Complete paperwork, business invitation letters, and applications to obtain Visas for the Executive.
• Plan and organize key internal and external meetings and events (both domestic and international) while effectively managing time and budget constraints.
• Play a crucial role in managing cross-functional and cross-segment meetings and events by acting as a point of contact, planner, organizer, and enabler across functions and business units.
• Clearly and effectively communicate, adapting communication styles for different audiences, including internal stakeholders and external partners.
• Support the Executive Assistant Team with event management & work overflow, which requires strong collaboration and ownership.
• Work independently with minimal supervision, continuously seeking opportunities to enhance processes and schedules.
• Serves as the central point of contact, ensuring effective communication and coordination amongst global functions, segments, and teams.
• Directly respond, reschedule, prioritize requests based on executive’s preferences.
• Anticipate executive needs and business challenges before they arise—prioritizing, filtering, and resolving issues with minimal escalation required.
• Proactively suggests process improvements, provides solutions, leads projects and owns outcomes.
• Process expense reports, purchase orders, wire transfers etc.
• Perform other tasks and duties as assigned.

Benefits

• Industry competitive salary and benefits package, including company bonus.
• Medical and dental benefits.
• Participation in 401k plan.
• Paid time off benefits.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees