Executive Support & Operations Strategist - Hybrid (New York City, NY)
About The Position
Employee Benefits is the core of our business and at our heart we are a people-focused organization. Every day, we help over 100,000 employers give their employees peace of mind by providing health, pharmacy, long and short-term disability, vision, dental and other insurance solutions. What makes us unique is that we can surround our clients with more services and more technology-based tools and a team of advisors that simply cares more than anyone else. If you want a career giving people the reassurance that they can have access to the health care they need for themselves and their loved ones, join OneDigital. Our Newest Opportunity: Summary: The Executive Support & Operations Strategist will be primarily responsible for managing front desk activities and fulfilling general office duties.
Requirements
- Excellent verbal and written communication skills
- Good interpersonal and customer service skills
- Exceptional organization skills
- Team player
- Ability to work independently
- Must be able to manage multiple priorities
- Able to maintain confidentiality
- Proficient in Microsoft Outlook, Word, Excel and PowerPoint
- 2+ years of general office administrative experience, preferred
Nice To Haves
- Bachelor’s degree, preferred
Responsibilities
- Front Desk Warmly answer telephone calls and direct caller appropriately
- Welcome and assist visitors
- Coordinate use of conference rooms and manage conference room calendar
- Assist in set-up and clean-up of conference rooms for management and/or client meetings including coordination, selection and ordering of meals
- Monitor and manage relationships with local hotels and transportation companies
- Manage travel and transportation arrangements for recruits, new hires, acquisition/partner prospects, and others as needed
- Serve as the receiving clerk and outbound leader for USPS, UPS and FedEx
- Manage mail by overseeing the postage meter, delivering outgoing mail to specific drop offs (correct vendor) and picking up mail and packages as needed
- Assist in setting up meetings and troubleshooting IT issues with projector, phones and internet issues in conference rooms
- Submit IT service tickets and assists with issues that affect the entire office such as server issues.
- Office Management Coordinate the daily operations and logistics of the office
- Initiate and implement cost effective strategies for office operations
- Coordinate and manage efficient purchase and availability of supplies in office stock room, kitchen and of the teams
- Ensure kitchen is prepped and ready for each day by monitoring dishwasher and Keurig water
- Executive Support Coordinate and book travel for leadership team
- Help leadership team find travel itineraries that best fit their travel needs
- Assist with hotel selection and booking
- Assist with flight changes or upgrades
- Manage expense reports for Principals
- Assist with administrative needs while leadership is traveling
- Marketing Support Coordinate with Marketing Manager the on-site availability of certain marketing materials and collateral
- Additional duties as assigned
Benefits
- We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs.
- You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
1,001-5,000 employees
