OneWall Communities LLC-posted 5 days ago
Full-time • Mid Level
Stamford, CT
51-100 employees

OneWall Communities® is a vertically integrated real estate company that focuses on transit and lifestyle-oriented workforce housing in the Northeast U.S. Our growing footprint in the region is a result of a constant drive to positively impact on our residents, communities, and investors [https://onewallcommunities.com/investors/]. We are fueled by an entrepreneurial spirit that challenges us to continuously find innovative and sustainable solutions to create a worry-free environment. We are a fun and inspiring culture that provides opportunity for growth and balance to all.  The Executive Support Assistant – Operations plays a critical role in supporting the Director of Operations by driving operational consistency, maintaining key processes, and ensuring the smooth execution of day-to-day business workflows. This role is ideal for someone who is highly organized, detail-oriented, proactive, and passionate about improving processes rather than traditional administrative tasks like phone coverage or calendar management. You will streamline communications, track operational deliverables, maintain documentation, and support high-priority initiatives across the organization.

  • Support executive leadership with operational tasks, project coordination, and follow-up on key action items.
  • Maintain and update operational processes, workflows, and standard operating procedures (SOPs).
  • Assist with preparing reports, dashboards, and recurring business updates.
  • Coordinate cross-departmental communication to ensure alignment and timely execution of tasks.
  • Manage and track deadlines, ensuring accountability and visibility for executive-level initiatives.
  • Support onboarding, compliance processes, and document management for the operations department.
  • Organize and maintain digital files, process documentation, and internal reference materials.
  • Assist with meeting preparation, including agendas, materials, and documentation (not calendar ownership).
  • Conduct research, gather data, and develop summaries or recommendations as needed.
  • Provide general operational support to ensure the executive team remains focused on strategic priorities.
  • Demonstrate flexibility and availability beyond a standard 9-to-5 schedule to support executive needs, urgent requests, and time-sensitive operational priorities.
  • 5 to 8 years of experience supporting senior executives in a fast-paced, high-growth environment; bachelor’s degree preferred but not required.
  • Experience in real estate, property management, or operational environments strongly preferred.
  • Strong organizational and time-management skills; able to manage multiple priorities in a fast-paced environment.
  • Exceptional attention to detail and follow-through.
  • Strong communication skills, both written and verbal.
  • A high level of professionalism in both appearance and communication, with the judgment to represent the executive office reliably and with credibility.
  • Proficiency in Microsoft Office, Google Workspace, and/or project management tools (Asana, Monday.com, etc.).
  • Ability to work independently, anticipate needs, and solve problems proactively.
  • Experience in real estate, property management, or operational environments strongly preferred.
  • bachelor’s degree preferred but not required.
  • Comprehensive Benefit Packages
  • Opportunities for professional growth and learning within a fast-growing organization.
  • Generous Paid Time Off policy
  • Fun and Inclusive Culture
  • Retirement Savings Plan
  • A collaborative, supportive, and mission-driven work environment.
  • Ability to partner directly with executive leadership and see the impact of your work.
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