Executive Support Assistant - Ambulatory Care

Ventura•Ventura, CA

2d•$32 - $45

About The Position

Position Overview: The Executive Support Assistant provides comprehensive administrative support to the Ambulatory Medicine executive leadership team. This role is critical to ensuring the smooth day-to-day operations of the suite, supporting executive scheduling, communication, project coordination, document management, and engagement with internal and external stakeholders. The position works closely with the Executive Administrative Assistant and collaborates with executives including the CAO, Associate Chief Medical Officer, VP of Physician Affairs, Associate VP of Care Coordination, and Directors within Ambulatory Medicine. When it comes to quality, we're 5 Star! Community Memorial Health System was established in 2005 when Community Memorial Hospital in Ventura merged with Ojai Valley Community Hospital. It is comprised of these two hospitals along with a network of primary and specialty care health centers serving various communities across west Ventura County. Our health system is a community-owned, not-for-profit organization. As such, we are not backed by a corporate or government entity, nor do we answer to shareholders. We depend on – and answer to – the communities we serve. Community Memorial Hospital – Ventura has been awarded a prestigious five-star rating by the Centers for Medicare & Medicaid Services (CMS)! This achievement represents thousands of people going the extra mile every day for our patients, and we are the ONLY hospital in Ventura County to earn this distinction! Community Memorial Healthcare Benefits To help heal, comfort, and promote health for the communities we serve, Community Memorial Healthcare takes care of our community of employees so our local community can be cared for. That’s why we provide competitive benefits, along with great career choices, training, and leadership development. Our total rewards package provides benefits that support you and your family’s health and wellness in all aspects of life. From our top tier insurance plans to our employee assistance program, take advantage of what CMH has to offer so you and your loved ones can have peace of mind now and for years to come. CMH is here for you and your family every step of the way. Community Memorial Healthcare is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. We strive to promote an environment where exceptional people bring diverse perspectives and find belonging, support and connection to their work in our community. “We are an AA/EEO/Veterans/Disabled Employer”

Requirements

Associate’s degree or at least two years of college education
Two (2) years of administrative support experience

Nice To Haves

Bachelor’s degree preferred
Administrative experience in healthcare, nonprofit, or executive-level environments
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Proficient with MS Teams, SharePoint, and scheduling systems
Strong verbal and written communication skills
Highly organized, detail-oriented, and able to manage multiple priorities independently
Demonstrates discretion and professionalism in handling sensitive and confidential information
Experience supporting multiple leaders simultaneously
Familiarity with healthcare operations or medical staff credentialing
Exposure to reporting tools (e.g., Tableau, Power BI, Visio) or basic project management systems