Executive Support Assistant - Ambulatory Care
About The Position
Position Overview: The Executive Support Assistant provides comprehensive administrative support to the Ambulatory Medicine executive leadership team. This role is critical to ensuring the smooth day-to-day operations of the suite, supporting executive scheduling, communication, project coordination, document management, and engagement with internal and external stakeholders. The position works closely with the Executive Administrative Assistant and collaborates with executives including the CAO, Associate Chief Medical Officer, VP of Physician Affairs, Associate VP of Care Coordination, and Directors within Ambulatory Medicine.
Requirements
- Associate’s degree or at least two years of college education
- Two (2) years of administrative support experience
Nice To Haves
- Bachelor’s degree preferred
- Administrative experience in healthcare, nonprofit, or executive-level environments
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proficient with MS Teams, SharePoint, and scheduling systems
- Strong verbal and written communication skills
- Highly organized, detail-oriented, and able to manage multiple priorities independently
- Demonstrates discretion and professionalism in handling sensitive and confidential information
- Experience supporting multiple leaders simultaneously
- Familiarity with healthcare operations or medical staff credentialing
- Exposure to reporting tools (e.g., Tableau, Power BI, Visio) or basic project management systems
Responsibilities
- executive scheduling
- communication
- project coordination
- document management
- engagement with internal and external stakeholders
Benefits
- Competitive Pay
- Shift Differentials
- In-House Registry Rates
- Fidelity 403(b) Retirement Plan
- Paid Time Off
- Medical (EPO/PPO), Dental, & Vision Insurance Coverage
- Voluntary Worksite Benefits
- Employee Assistance Program Available 24/7 (EAP)
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF)
- Recognition programs
- Employee service recognition events
- Home, Retail, Travel & Entertainment Discounts
- National Hospital Week and National Nurses Week celebrations
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
Number of Employees
1,001-5,000 employees
