Executive Special Assistant

Koniag Government Services, LLC•Washington, DC

17d

About The Position

Koniag Professional Services, LLC a Koniag Government Services company, is seeking an Executive Special Assistant to support KPS and our government customer in Washington, DC. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more. This expert-level Special Assistant position provides strategic support directly to CESER's senior executive leadership in advancing the office's critical national security mission. CESER addresses emerging threats to America's energy infrastructure while protecting reliable energy flow, requiring sophisticated coordination with department leaders, energy sector stakeholders, White House officials, congressional staff, and international partners. This role leads the development and coordination of executive-level strategic initiatives, serving as a key liaison with Senior Leaders across various management and operational areas. The position demands exceptional strategic thinking, advanced project management capabilities, and the ability to manage complex, high-visibility portfolios that directly impact national energy security policy and operations while facilitating streamlined coordination and collaboration across diverse stakeholder groups.

Requirements

Education:
Bachelor's degree in Business, Organizational Communications, Political Science, Management, Public Administration, or related field from an accredited college or university
Advanced degrees may be substituted for years of experience required
Master's degree preferred in Public Administration, Business Administration, Policy Studies, or related field
Experience:
Minimum 8 years of total professional experience
At least 5 years of relevant Government work experience
Extensive experience supporting senior executive leadership in strategic initiative development
Demonstrated experience managing complex, multi-stakeholder projects
Experience coordinating with senior government officials across multiple agencies
Technical Skills:
Proficiency working in MS Windows environment
Expert-level proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to draft Word documents and PowerPoint presentations for federal review
Advanced ability to utilize Excel to track and review data and perform analysis for federal use
Experience with project management software and methodologies
Advanced database management and analysis capabilities
Specialized Knowledge:
Comprehensive understanding of federal executive operations and strategic planning processes
Knowledge of energy sector policies, cybersecurity frameworks, and emergency response procedures
Understanding of congressional relations and legislative processes
Familiarity with White House coordination procedures and interagency collaboration
Knowledge of federal budget processes and resource allocation
Strategic and Analytical Skills:
Expert-level strategic thinking and planning capabilities
Advanced research and analytical skills for complex policy and operational issues
Ability to synthesize complex information into executive-level briefing materials
Demonstrated capability in stakeholder analysis and relationship management
Skills in risk assessment and mitigation strategy development
Project Management Expertise:
Proven ability to manage enterprise-level projects with multiple stakeholders
Experience coordinating cross-functional teams and complex initiatives
Demonstrated success managing competing priorities and tight deadlines simultaneously
Experience with resource allocation and capacity planning
Ability to identify and resolve project roadblocks proactively
Core Competencies:
Demonstrated ability to be self-directed and take initiative
Ability to anticipate and address needs proactively
Proven ability to see complex projects through to completion
Ability to follow oral and written directions while exercising independent judgment
Executive-level organizational and time management skills
Applicable Skills:
Strong written and verbal communications skills
Advanced multitasking capabilities
Complex problem-solving abilities
Strategic prioritization of tasks
Ability to effectively interact with staff, constituents, and high-level stakeholders
Communication and Leadership Skills:
Ability to read, write, understand, and communicate fluently in English
Exceptional written and verbal communication skills for executive audiences
Experience developing strategic communications and executive-level presentations
Ability to represent senior leadership in external meetings and coordination
Diplomatic communication skills for sensitive and complex situations
Security Requirements:
U.S. citizenship required (or lawfully admitted permanent resident with appropriate immigration documentation)
Must pass highest level background investigation for potential access to highly classified information
Experience with executive protection protocols and secure communications
Understanding of operational security (OPSEC) requirements for senior leadership
Must pass background investigation for PIV card access
Additional Requirements for All Positions:
Work schedule: Monday-Friday, 8:00 AM - 5:30 PM (Eastern Time), excluding federal holidays
Must maintain strict confidentiality and handle sensitive information appropriately
Subject to government quality assurance surveillance and performance monitoring
Required to participate in transition planning activities during contract transitions
Must comply with all DOE security requirements, policies, and procedures
Availability for surge support

Nice To Haves

Preferred Prior Experience:
Hill (Congressional) experience with legislative processes and stakeholder management
Correspondence Management experience with federal agencies
Experience in energy sector, cybersecurity, or national security fields
Background working with White House offices or cabinet-level departments
International affairs or foreign policy coordination experience

Responsibilities

Strategic Initiative Leadership:
Lead development and coordination of executive-level memos, presentations, and agendas for special projects and strategic initiatives
Ensure technical accuracy and alignment across relevant offices for all executive materials
Drive strategic initiatives by performing in-depth research, compiling and summarizing critical information
Prepare detailed reports to directly assist executives in strategic decision-making
Executive Support and Liaison Functions:
Serve as key liaison and collaborator with Senior Leaders across various management and operational areas
Facilitate development and execution of high-priority strategic initiatives
Collaborate with EAs and relevant staff to ensure comprehensive support for leadership priorities
Project Portfolio Management:
Manage lifecycle of portfolio of special projects from initiation through completion
Organize project meetings and develop clear, actionable agendas
Track action items and ensure timely completion with available resources
Proactively identify and escalate potential roadblocks for special projects
Propose solutions to ensure project continuity and success
Briefing and Resource Development:
Develop and prepare comprehensive briefing books and resource materials for CESER Leadership
Ensure materials are collected and finalized at least 3 business days prior to scheduled meetings
Work collaboratively with administrative staff to coordinate resource compilation
Maintain updated tracker of short- and long-term commitments to proactively identify support needs
Communications and Stakeholder Management:
Manage communications and reporting related to project status and milestones to relevant stakeholders
Interface with internal and external stakeholders to facilitate streamlined coordination
Maintain professional relationships across multiple organizations and sectors
Analytical and Research Functions:
Conduct basic data analysis to support project-related decision-making
Perform comprehensive research on complex policy and operational issues
Synthesize complex information into executive-level summaries and recommendations