Executive Secretary

City of Springfield, MO • Springfield, MO

328d

About The Position

The City of Springfield is seeking Executive Secretary candidates for the Springfield-Greene County Emergency Communications Department. The Executive Secretary for the Springfield-Greene County Emergency Communications Department will perform administrative duties for the department including working directly with the Director of Springfield-Greene County 9-1-1 Emergency Communications. The Executive Secretary of the Springfield-Greene County 9-1-1 Emergency Communications Center is essential in facilitating the center's operations and objectives. This role assists with administrative responsibilities like invoice and revenue processing, supply management, and ensure smooth organizational operations by managing filing systems, recording meeting minutes, and coordinating schedules. The Executive Secretary collaborates with many city departments and regional agencies, assists with outreach, education, and recruitment initiatives, and supports team projects to assist with efficient operations and high team morale.

Requirements

• At least three years of responsible administrative office work
• Excellent organizational and analytical skills
• Strong verbal and written communication skills
• Attention to detail
• Ability to maintain a high level of confidentiality
• Experience utilizing Microsoft Office products, particularly Excel

Nice To Haves

• Background in the insurance industry
• Strong customer service skills
• Certified Professional Secretary (CPS) is desirable

Responsibilities

• Perform administrative duties for the department
• Work directly with the Director of Springfield-Greene County 9-1-1 Emergency Communications
• Assist with invoice and revenue processing
• Manage supply management
• Ensure smooth organizational operations by managing filing systems
• Record meeting minutes and coordinate schedules
• Collaborate with city departments and regional agencies
• Assist with outreach, education, and recruitment initiatives
• Support team projects to assist with efficient operations and high team morale

Benefits

• Pension & health insurance provided at no cost to the employee
• Generous leave time
• Professional development opportunities through training and obtaining certifications

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed