Executive Secretary

Virginia Information Technologies Agency

1d•Onsite

About The Position

The Virginia State Police (VSP) is seeking to hire an Executive Secretary in our Property and Finance Division at our Administrative Headquarters in North Chesterfield, Virginia. The job duties for this position include but are not limited to: • Serving as Division Executive Secretary. • Typing correspondence, reports and other documents as needed. • Answering Division phone calls. • Maintaining calendars and schedules and making appointments. • Maintaining pending and Division files. • Receiving and distributing mail for the Division. • Providing clerical support for Division Commander and Assistant Property and Finance Officers. About the Agency: We’re more than a law enforcement agency — we’re a team of problem-solvers, innovators, and public servants shaping Virginia’s future. At VSP, your skills make an impact that reaches every community across the Commonwealth. If you’re ready for meaningful work, real growth, and a supportive culture that feels like family, your next career starts here.

Requirements

Of office management practices and procedures.
Of proper grammar, punctuation, and spelling.
Of basic mathematics.
In operating computers.
In using Microsoft Office applications and other office systems.
To use electronic office equipment such as a personal computer, computer software, and scanning and fax machines.
To maintain filing systems.
To perform a wide variety of administrative assignments in regulating and controlling office activities.
To ensure seamless document flow.
To relate programs, policies and procedures to administrative processes.
To work independently and as a member of a team.
To communicate effectively orally and in writing in English with staff, Agency executives and the public.
Considerable administrative experience performing a variety of clerical and administrative duties required.
Must be able to serve as a Notary Public.
Graduation from high school or equivalent.

Nice To Haves

Experience providing administrative assistance to executive level employees preferred.

Responsibilities

Serving as Division Executive Secretary.
Typing correspondence, reports and other documents as needed.
Answering Division phone calls.
Maintaining calendars and schedules and making appointments.
Maintaining pending and Division files.
Receiving and distributing mail for the Division.
Providing clerical support for Division Commander and Assistant Property and Finance Officers.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume