Executive Secretary - District Attorney’s Office (Part Time)

COUNTY OF LEHIGH PENNSYLVANIA • Allentown, PA

2d

About The Position

The Executive Secretary provides typing, organizational and related support to the highest-level elected executive members.

Requirements

• One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of or.
• Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's.
• Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Responsibilities

• Evaluate efficiency and effectiveness of existing office procedures and workflow.
• Develop new, or changes in, processing, order of work accomplishment, nature and/or extent of verifications, and similar office workload activities and coordinate such efforts with individuals in related.
• Work with management, technical and/or other clerical personnel to improve timeliness, completeness and effectiveness of such work accomplishment; may oversee work of other office clerical staff.
• Maintain calendars for executive or judge; schedule appointments and meetings; remind individual of such commitments on a daily basis and place telephone calls to secure and provide information on executive's or judge's behalf.
• Schedule conferences, coordinate participants' schedules and develop agendas from information in records, prior agendas, or canvass attendees for input
• Secure arrangements for meeting rooms, equipment or other support.
• Prepare and provide summaries of background information for use in conferences
• Review incoming mail; determine priority and nature of material, procedural action required, and need for personal review by executive.
• Determine existence of related topics or activities and assembles available records and correspondence
• Greet visitors and callers and determine nature of business; explain circumstances, decisions, activities underway or anticipated, approvals, and/or status of items being treated by executive.
• May oversee work of other office clerical staff.
• Type correspondence, memoranda, reports, opinions, petitions, agreements, contracts, and similar narrative and statistical material from original source material.
• Proofread work and correct errors; may take stenographic or other notes of dictated correspondence, documents and other items.
• Compose routine correspondence such as cover letters, responses to invitations and referrals; establish and maintain office files and other recordkeeping systems.
• Performs related work as required and/or other duties must be performed as assigned or required.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree