DOC Lawrence CC Assistant Warden's Executive Secretary I

State of Illinois•Sumner, IL

33d•$4,586 - $6,297•Onsite

About The Position

The Executive Secretary I position is an integral part of the facility administrative team. We are looking for an energetic, self-motivated administrative secretary who will assist with conducting special projects, gathering data for reports, confer with other government office representatives and the general public concerning rules, regulations and procedures. We encourage all qualified candidates to apply.

Requirements

Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and one (1) year secretarial experience OR completion of high school and three (3) years of secretarial experience.
Requires ability to keyboard 55 words per minute.
Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held is prohibited.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.

Nice To Haves

Prefers at least one (1) year of experience of performing office secretarial duties/responsibilities.
Prefers at least one (1) year of experience of utilizing Microsoft Office Tools.
Prefers at least one (1) year of experience interpreting data in preparing reports.
Prefers at least one (1) year experience in preparing agendas, scheduling meetings and taking notes.
Prefers at least one (1) year of experience in preparing correspondences to staff, individuals in custody and the public.
Prefers at least one (1) year of experience of answering telephone calls and resolving situations.
Prefers at least one (1) year of experience in a correctional setting.

Responsibilities

As an administrative secretary, conducts special projects and studies by gathering data, coordinating, monitoring, and completing assigned projects.
As secretary, prepares and keyboards highly confidential correspondence, minutes of staff meetings and other meetings.
Plans and orders office supplies.
Maintains accurate files of D.R.'s, A.D.'s, I.D.'s advising Assistant Warden of changes.
Prepares documents notifying appropriate staff of department head meetings and of scheduled meetings for committee in which the Assistant Wardens are chairpersons.
Functions as a receptionist.
Arranges travel for personnel.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Health, Life, Vision and Dental Insurance
12 weeks paid maternity/paternity leave
Pension Plan - Vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays: 13 - 14 day annually
3 paid Personal Business days annually
12 paid Sick days annually (Sick days carry over year to year)
10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)
Employee Assistance Program and/or Mental Health resources