EXECUTIVE SECRETARY I - UMP

State of Illinois•Springfield, IL

36d•Onsite

About The Position

The Illinois Department of Transportation seeks to hire an Executive Secretary. Under the immediate supervision of the Project Implementation Engineer, the Executive Secretary independently performs secretarial duties functioning within the framework of organizational policies.

Requirements

Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience or completion of high school and three years of secretarial experience.
Requires the ability to accurately keyboard 55 wpm.
This class is included as an Upward Mobility Credential Title. Qualifying state employees in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Nice To Haves

Prefer working knowledge of agency programs, rules, and regulations.
Prefer extensive knowledge of office management.
Prefer expensive knowledge of composition, grammar, spelling, and punctuation.
Prefer ability to communicate clearly and effectively both orally and in writing.

Responsibilities

As secretary to the Project Implementation Engineer, keyboards routine and non-routine priority correspondence and memoranda for the Project Implementation Engineer as well as confidential correspondence related to Project Implementation.
Performs clerical support for Project Implementation staff.
Serves as Project Implementation Engineer and Construction receptionist.
Maintains and organizes bureau file system.
Performs all other duties as assigned which are reasonably related to the duties enumerated above.

Benefits

Monday-Friday work schedule
Flexible work schedules in several program areas (flexible time, hybrid scheduling)
Health, Life, Vision, and Dental Insurance
Pension Plan
(12) Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn (12) paid Sick Days annually
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
Employees earn (3) paid Personal Days annually
(13-14) paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources