Executive Secretary I - Obstetrics and Gynecology
About The Position
Provides administrative/secretarial support to a division of OBGYN. Responds to questions/inquiries according to pre-established policy and procedure. Job Description Primary Duties & Responsibilities: Manages call schedule for team of physicians, including Epic EMR updates, Amion and internal systems. Supports physicians in maintaining CV for professional pathway. Coordinates programs such as lecture series, campus tours, retreats, special fairs, etc. Schedules and maintains appointment, lecture and meeting schedules. Maintains confidential administrative and correspondence files. Prepares correspondence, material for meetings and presentations, takes minutes and transcribes material as requested. Coordinates travel arrangements including lodging, visas, passports, expense reports, reimbursements and honoraria. Answers phone, takes messages and screens calls providing information in accordance with organizational policy. Replies to mail by drafting memos, letters, correspondence, etc. Assists with grant/report preparation and presentation. Assists secretarial staff during vacations/illnesses. Submits all receipts to WorkDay for timely reimbursement. Orders office supplies for division. Performs other duties as assigned. Working Conditions: Job Location/Working Conditions Normal office environment. Physical Effort Typically sitting at desk or table. Repetitive wrist, hand or finger movement. Equipment Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Requirements
- High school diploma or equivalent high school certification or combination of education and/or experience.
- Secretarial (3 Years), College Or Secretarial Training (2 Years)
- Not Applicable
- A driver's license is not required for this position.
Nice To Haves
- Interpersonal Communication
- Office Equipment
- Oral Communications
- Organizational Savvy
- Prioritization
- Workplace Diversity
- Written Communication
Responsibilities
- Manages call schedule for team of physicians, including Epic EMR updates, Amion and internal systems.
- Supports physicians in maintaining CV for professional pathway.
- Coordinates programs such as lecture series, campus tours, retreats, special fairs, etc.
- Schedules and maintains appointment, lecture and meeting schedules.
- Maintains confidential administrative and correspondence files.
- Prepares correspondence, material for meetings and presentations, takes minutes and transcribes material as requested.
- Coordinates travel arrangements including lodging, visas, passports, expense reports, reimbursements and honoraria.
- Answers phone, takes messages and screens calls providing information in accordance with organizational policy.
- Replies to mail by drafting memos, letters, correspondence, etc.
- Assists with grant/report preparation and presentation.
- Assists secretarial staff during vacations/illnesses.
- Submits all receipts to WorkDay for timely reimbursement.
- Orders office supplies for division.
- Performs other duties as assigned.
Benefits
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
