EXECUTIVE SECRETARY I (UMP)

State of Illinois • Campton Hills, IL

1d

About The Position

The Illinois Department of Juvenile Justice is looking for a candidate to serve as an Executive Secretary I to work at IYC St. Charles/PEACE Center, reporting to the Assistant Superintendent of Operations and the Assistant Superintendent of Programs. The ideal candidate is self-motivated, task oriented, utilizes excellent organizational skills, shows great attention to detail, and has great interpersonal skills. This position serves as a confidential assistant to the Assistant Superintendent of Operations and Assistant Superintendent of Programs and performs highly confidential, sensitive administrative tasks within the agency. Time management is essential in this position and the ideal candidate will be able to process information and materials in a timely manner. We are looking for an energetic candidate looking to be an integral part of the Administrative Team, working with both administrative staff at the institution level as well as executive staff within the Illinois Department of Juvenile Justice. The Illinois Department of Juvenile Justice encourages all qualified applicants to apply!

Requirements

• Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience or completion of high school and three years of secretarial experience.
• Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate ofproficiency in lieu of the stated requirements for this classification.
• Requires the ability to pass an IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.

Nice To Haves

• Prefers working knowledge of agency programs, rules and regulations.
• Prefers working knowledge of bookkeeping and budgetary principles and practices.
• Prefers working knowledge of personnel and labor relations policies and practices.
• Prefers working knowledge of statistical analysis.
• Prefers extensive knowledge of principles of office management.
• Prefers extensive knowledge of manual and automated office equipment.
• Prefers extensive knowledge of arithmetic computations.
• Prefers extensive knowledge of composition, grammar, spelling and punctuation.
• Prefers extensive knowledge of computer program applications.

Responsibilities

• As an administrative secretary, conducts special projects and studies by gathering data, coordinating, monitoring and completing assigned projects.
• Serves as secretary.
• Types various correspondence of a highly confidential nature.
• Maintains accurate files of D.R.'s, A.D.'s, ID's advising Assistant Superintendents of changes.
• Prepares documents notifying appropriate staff of department head meetings and of scheduled meetings for committees in which the Assistant Superintendents are chairpersons.
• Functions as a receptionist.
• Plans and orders office supplies.
• Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED