EXECUTIVE SECRETARY I - UMP

State of Illinois • Springfield, IL

91d • $4,414 - $5,926

About The Position

The Illinois Department of Transportation is seeking to hire an Executive Secretary I, Opt. 2. Successful candidate will perform responsible secretarial and administrative duties functioning independently within the framework of organizational policies and exercising initiative and independent judgment on the promulgation and interpretation of the bureau policies and programs.

Requirements

• Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience or completion of high school and three years of secretarial experience.
• Requires the ability to keyboard accurately at 55 wpm.

Nice To Haves

• Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Responsibilities

• Performs responsible secretarial and administrative duties functioning independently within the framework of organizational policies.
• Consults and advises the administrative manager on departmental methods.
• Performs support functions for Administrative Services staff.
• Serves as receptionist for administrative services.
• Arranges travel and hotel reservations for seminars and meetings.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Benefits

• Flexible work schedules in several program areas (flexible time, hybrid scheduling).
• Health, Life, Vision, and Dental Insurance.
• Pension Plan.
• (12) Weeks paid Maternity/Paternity Leave.
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare).
• Employees earn (12) paid Sick Days annually.
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
• Employees earn (3) paid Personal Days annually.
• (13-14) paid holidays annually (based on start date).
• Tuition Reimbursement.
• Employee Assistance Program and/or mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree