Executive Secretary: Administrative (Equity Office)

Anne Arundel County Public Schools • Annapolis, MD

233d

About The Position

The Executive Secretary: Administrative position at Anne Arundel County Public Schools involves performing responsible and diversified administrative duties for executives. The role requires considerable judgment, initiative, interpersonal, organizational, and problem-solving skills. The position has great latitude and accountability to determine courses of action where precedents may not exist. The Executive Secretary will support various executive positions, including the Superintendent and other high-level officials, with responsibilities that include maintaining complex calendars, managing office workflow, and preparing correspondence. The role also includes oversight of office telephone coverage and budget maintenance.

Requirements

• High School Diploma or Equivalency Certificate required.
• Some college-level courses or specialized training in administrative support science required.
• Five (5) years of responsible and diversified administrative and/or secretarial experience required.
• Demonstrated abilities to take and transcribe dictation.
• Demonstrated proficiency with word processing, spreadsheets, database management, and desktop publishing programs.
• Ability to exercise tact, discretion, cooperation, and maintain confidentiality.
• Ability to exercise initiative and good judgment in executing delegated responsibilities.
• Ability to organize and manage executive schedules and logistics.
• Ability to effectively work and communicate with diverse populations.

Nice To Haves

• Proficiency with business technology applications (e.g., Video/Web Conferencing, Microsoft Office Suite).
• Experience in a lead worker role.

Responsibilities

• Maintains multiple complex calendars and arranges meetings, conferences, and travel.
• Serves as the liaison between the school system community and the office.
• Prioritizes and manages the workflow of the office, identifying and expediting work priorities.
• Assists with the preparation of letters, memoranda, instructions, and confidential information.
• Maintains various administrative policies and procedures such as filing systems and meeting minutes.
• Prepares effective, well-written correspondence appropriate to the requirements of the executive office.
• Oversees office telephone coverage and coordinates alternative coverage.
• Provides administrative support for the executive to be an effective operating officer and strategic leader.
• Assists in preparing and maintaining the budget for the office.
• Performs other duties as assigned.

Benefits

• Salary based on the Unit V - 12-month Exempt salary scale.
• 260 days worked per year.
• Exempt from FLSA regulations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED