Executive Secretariat Team Lead (TS) - DODF12

QinetiQ • Arlington, VA

400d

About The Position

The Executive Secretariat Team Lead at QinetiQ US will support the Office of the Under Secretary of Defense for Policy (OUSDP) by managing executive correspondence and workflow processes. This role requires a self-starter who can work collaboratively within a team to achieve mission objectives, ensuring excellence, transparency, and accountability in policy management and operations.

Requirements

• Bachelor's Degree and minimum of 2+ years of experience is required.
• 2 years' proficiency with MS Windows and MS Office applications and software is required.
• Top Secret clearance required with SCI eligibility.

Nice To Haves

• Minimum of 2+ years of team lead experience is required.
• Minimum of five years of experience in direct records management or correspondence management, task assignment and tracking, or Executive Secretariat-like functions in a U.S. government agency.

Responsibilities

• Receive, prioritize, direct, and organize incoming products and information.
• Route correspondence and maintain current files for all executive correspondence.
• Distribute incoming and outgoing unclassified and classified documents.
• Determine the type of action required by internal office(s) for incoming documents.
• Identify responsible office for action, coordination, and assistance.
• Identify which outside offices have a collateral interest.
• Coordinate and assist internally and externally for executive-level items.
• Provide workflow subject matter expertise and serve as liaison to external OSD office.
• Provide direct interface with internal OUSD(P) DASD and ASD offices and guests.
• Analyze incoming correspondence for prioritization and coordination.
• Engage with organizational stakeholders to evaluate and determine criticality of specific deliverables.
• Assist OUSD(P) Executive Secretariat in the development and implementation of improved workflow processes.
• Work with teammates to prioritize and distribute organizational correspondence appropriately.

Benefits

• Workplace flexibility
• Commitment to health and well-being
• Opportunities to work with a purpose

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Machinery Manufacturing
• Education Level: Bachelor's degree