Executive Search Coordinator and Administrative Assistant

Kimberly-Clark

7d • Hybrid

About The Position

Executive Search Coordinator and Administrative Assistant Job Description You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU. At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on more than 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark. Led by Purpose. Driven by You. You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development. You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you’ll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business. In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center.

Requirements

• Bachelor’s degree or equivalent work experience
• 2+ years’ experience in a coordinator or administrative role preferred, ideally in recruiting or human resources
• Exceptional work management, prioritization, and organizational skills
• Demonstrates strong written and oral communication skills
• Ability to professionally and confidently interact with individuals at all levels of the organization
• Detail-oriented and proactive, geared toward continuous improvement
• Technically savvy with the ability to learn new systems and tools
• High proficiency in Microsoft Office applications – Excel, PowerPoint, Word, Outlook, Teams, Forms, and other O365 tools.

Nice To Haves

• Experience working in an environment where multiple projects and competing demands are the norm
• Experience and interest in HR, Talent acquisition, ideally with exposure to HR processes and tools (Workday, Avature, etc. a plus)

Responsibilities

• Provides coordinator and administrative and project support for the ESS team.
• Handles scheduling of interviews including communication to interviewers and candidates
• Ensures an excellent candidate and client experience handling communication, scheduling, data updates, and more
• Provides interview teams with necessary information and materials
• Assists with travel arrangements for candidate interviews
• Completes expense, reimbursements, invoicing, purchase orders, or other financial tasks involving internal and external stakeholders, tools and attention to detail.
• Develops/provides weekly status presentations for active recruiting projects.
• Assists in creation of other project related documentation, reports, and presentations.
• Works with other administrative teams as needed to coordinate complex schedules.
• Maintains strong and professional interpersonal relationships with employees at all levels of the organization.
• Manages offer letter creation and delivery
• Monitors background check process and communicate results to ESS partners
• Form positive recruiter/coordinator relationships to allow open communication and provide quick and effective workflow
• Initiates and contributes to continuous improvement projects
• Assist in the coordination of other recruiting activities as needed

Benefits

• Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions.
• Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.
• Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.
• Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.
• Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.
• Along with base pay, this position is eligible for overtime pay and a comprehensive benefits suite, including our 401(k) and Profit Sharing plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees