Executive Search Assistant, Education

WittKieffer

279d • $50,000 - $57,000 • Remote

About The Position

The Executive Search Coordinator/Assistant (ESC/A) team is committed to delivering high quality customer service and search deliverables. The Executive Search Assistant (ESA) is an exciting opportunity for a motivated, proactive, team player with emphasis on organization, communication, professionalism, and attention to detail. The ESA provides administrative and data entry support for search projects emphasizing process-driven tasks requiring effective communication and technical skills. At WittKieffer, the Executive Search Assistant aids with balancing the workflow and needs of the Executive Search Coordinator (ESC) team. This position provides support for search team members ensuring search project deliverables are achieved and timelines are met. The workflow varies from routine to heavy and is primarily deadline driven. The workload is fast-paced with a team-oriented approach. Focus is on detail-oriented tasks that range from basic to complex and may vary frequently. Close collaboration with team members is required to prioritize and balance competing task requests. Communication is to and from the ESC/A team with occasional interaction with the consulting search team. All team members are expected to be self-starters with a sense of responsibility, urgency, and ownership toward their work. Work will be conducted in a remote or hybrid environment. The Executive Search Assistant role supports the Education market, and reports to the Administrative Manager, Education.

Requirements

• College degree is preferred; high school diploma or equivalent is required.
• Minimum of two years of customer support experience.
• Minimum of three years of executive level administrative support experience.
• High maturity and ability to exercise independent and rational judgement.
• Ability to follow through on many routine matters without supervision.
• Exceptional customer service skills-both verbal and written.
• Experience proofreading and editing documents.
• Proven ability to learn and navigate new software tools and applications; proficient with Microsoft Office.
• Excellent typing skills.
• Self-motivated and deadline-driven work ethic.
• Detail oriented with capability to see the big picture.

Nice To Haves

• Previous experience working in a team environment.
• Previous experience in healthcare, education, and/or professional service organizations.

Responsibilities

• Provide administrative support to search coordinators and search projects including but not limited to effective communication with candidates throughout the search process.
• Demonstrate professional communication skills, both verbal and written with key constituents.
• Create, edit, and proofread client deliverables including memos, proposals, fee letters, leadership profiles, references, confirmation letters, and narratives.
• Proficient understanding of status and expectations of search responsibilities and completes deadlines effectively.
• Manage the search consultant's calendar: coordinating dates, setting appointments, and general calendar management.
• Process and manage the timely submission of expense reports for consultants and candidates.
• Perform logistical support through scheduling meetings and travel arrangements for consultants and candidates.
• Maintain up-to-date and accurate job search information in WittKieffer's proprietary database.
• Successfully collaborate with ESC team members to ensure quality and accurate timing of search project deliverables.
• Assist in work overflow projects to maintain a sense of balance across the team.
• Collaborate across multiple departments including research, IT, and accounting to achieve project deliverables.
• Provide back-up assistance, coverage, and support for other ESCAs when necessary.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401k
• Life insurance
• Disability insurance
• Generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree