Executive Receptionist

Rusnak • Pasadena, CA

493d

About The Position

Rusnak Auto Group is seeking an Executive Receptionist to join our team, a role that is pivotal in providing high-level administrative support to the executive office. This position is an excellent opportunity for individuals passionate about the automotive industry, particularly luxury cars, and looking to advance their careers in a reputable organization. As an Executive Receptionist, you will be responsible for maintaining the confidentiality of business communications and managing various administrative tasks that are essential for the smooth operation of the executive office. You will be the first point of contact for corporate guests, ensuring a welcoming and professional environment in the reception area. Your role will involve answering phones, taking messages, and handling urgent tasks as directed by the Executive Office Manager. You will also prepare correspondence, manage incoming and outgoing mail, and operate office equipment, ensuring everything is in working order. Additionally, you will assist with special projects and maintain up-to-date forms, including vendor insurance certificates. Your organizational skills will be crucial in prioritizing tasks and ensuring that the executive team has the necessary support for their daily operations. In this role, you will also coordinate travel arrangements for executives, prepare conference rooms for meetings, and provide refreshments as needed. Your ability to maintain a neat and accommodating reception area will enhance the experience of our corporate guests. You will serve as an executive host, ensuring that guests feel comfortable and attended to during their visit. This position requires a proactive approach to managing the executive parking area and coordinating with porters for the maintenance of executive vehicles. Overall, your contributions will be vital in supporting the executive team and enhancing the operational efficiency of Rusnak Auto Group.