Executive Project Manager

Cowlitz Indian Tribe • Longview, WA

367d • $121,472 - $151,944

About The Position

The Executive Projects Manager leads the administrative support office staff, and plans and executes special projects on behalf of the Cowlitz Indian Tribe (CIT). The individual ensures the effective and efficient coordination and integration of objectives across departments and programs within CIT. This incumbent provides daily supervision to administrative support staff. The Executive Projects Manager maintains professionalism in all interactions with internal and external customers, and honors and represents the mission, vision, and values of CIT.

Requirements

• Bachelors degree in business administration, management, public administration, or a related field, a combination of relevant experience is also accepted.
• 5 years of experience in an increasingly demanding office responsibility role.
• Experience in coordinating cross-departmental activities and facilitating communication between various departments.
• Familiarity with budget management and financial reporting.
• Experience working in tribal organizations.
• An equivalent combination of education and experience may also be acceptable.
• May be asked to sign a non-disclosure agreement (NDA).
• Valid drivers license is required when driving vehicles for work-related purposes.
• Must be able to successfully pass a background screening / investigation according to the established requirements below.
• Maintains strict confidentiality.

Nice To Haves

• 7 years of experience in office management, project management, or a similar role.
• 3 years of supervisory experience.
• Experience as a tribal liaison.

Responsibilities

• Plans and executes special projects on behalf of the Cowlitz Indian Tribe (CIT) including, but not limited to, strategic planning, policy and procedure development, organizational restructuring, succession planning, process improvement initiatives, governance frameworks, risk management programs, crisis management, director team development, workplace culture initiatives, and board meeting preparation.
• Oversees the daily operations of the administration office.
• Ensures the effective and efficient coordination and integration of objectives across departments and programs within CIT.
• Oversees special executive-level projects and independently executes special strategic projects, research, and assignments.
• Performs assignments related to projects and programs assigned by the Assistant Tribal Manager or Tribal Manager.
• Monitors project progress, drafting and distributing periodic progress reports for leadership and stakeholders.
• Identifies short-term and long-terms issues and goals for Tribal government, recommends options and courses of actions, and implements directives.
• Serves as a liaison between departments heads and the Assistant Tribal Manager and Tribal Manager.
• Supervises the Administrative Support team as assigned by the Assistant Tribal Manager or Tribal Manager.
• Improves staff effectiveness by recruiting, selecting, orienting, training, coaching, counseling, and disciplining team members; communicating values, strategies, and objectives; assigning accountabilities; planning, monitoring, and appraising job results; developing a climate for offering information and opinions; integrating functional objectives; and providing and participating in educational opportunities.
• Hosts regular staff meetings to ensure communication among team and about CIT matters.
• Ensures that Administrative Support team provides high-level administrative support to CIT leadership, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assures that team organizes and coordinates executive meetings, including preparing agendas, scheduling rooms, and arranging catering.
• Leads team in ensuring that all tribal government records, reports, and files are properly maintained and meet compliance standards as required by tribal, state, and federal laws.
• Achieves financial objectives by assisting with preparing annual budgets and budget modifications, and by exercising control and implementation over the departmental budgetary processes.
• Guides team in processing receipts and expenditures from multiple departments, including but not limited to Administration, IT, Public Works, and Tribal Council.
• Maintains compliance with applicable local/state/federal/tribal laws, regulations, policies, and best practices.
• Enhances professional growth and development through participation in seminars, educational workshops, classes, and conferences.
• Maintains strict confidentiality.
• Contributes to a team effort and accomplishes related results as required.
• Performs other duties as assigned.

Benefits

• Tribal preference in accordance with Cowlitz Indian Tribe Code and CIT Employee Policies and Procedures Handbook shall apply to all positions.
• All positions are required to adhere to CITs established safety policies regarding vaccine requirements and personal protective equipment (PPE).

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree
• Number of Employees: 101-250 employees