Executive & Program Assistant

Children's Rights•New York, NY

9d•$75,000 - $82,000•Hybrid

About The Position

We are seeking a full-time Executive & Program Assistant to support our active litigation program and support our commitment to government accountability and social justice for children, with a desired start date in the first quarter of 2026. Children’s Rights is a national advocacy organization that has, for over 25 years, championed the legal rights of children impacted by government systems. Every day, children and their families are harmed by America’s child welfare, juvenile justice, education, immigration, and healthcare systems. Children’s Rights uses civil rights impact litigation, policy expertise, and public education to hold governments accountable for keeping kids safe and healthy. Job Summary The Executive & Program Assistant provides high-level administrative support to the Executive Director and Chief Program Officer, while serving as a key liaison to the Board of Directors. This role requires exceptional organization, discretion, judgment, and the ability to manage multiple priorities in a fast-paced, mission-driven nonprofit environment. The Assistant supports board governance, internal operations, and organizational communications, and handles a wide range of administrative, logistical, and project-based responsibilities.

Requirements

Bachelor’s Degree required
At least 5 years’ experience providing high-level support to a senior-level executive
Excellent communication skills, both written and oral
Strong organizational, time-management, and prioritization abilities
Demonstrated initiative, attention to detail, and sound judgment
High level of proficiency with technology and administrative systems, including Microsoft Office Suite, Adobe, Concur, Zoom, Google Docs, and Dropbox
Ability to work collaboratively, flexibly, and professionally across teams
Strong problem-solving skills, including the ability to anticipate needs and implement solutions

Nice To Haves

experience with calendaring tools such as Doodle or Calendly, a plus

Responsibilities

Manage complex scheduling/calendaring for Executive Director and Chief Program Officer
Coordinate travel arrangements for all CR staff
Handle expense reporting and reconciliation through Concur, including training new staff, distributing monthly American Express invoices, and coordinating with remote staff
Prepare Amex reconciliation reports for Executive Director and Chief Program Officer
Assist with scheduling interviews and coordinating logistics for candidate recruitment processes
Perform ad hoc research and special projects as requested
Serve as primary administrative liaison to the Board of Directors
Coordinate all aspects of board and committee meetings, including scheduling, preparation of board packets, meeting logistics, audiovisual needs, refreshments, and building access
Attend full board and select committee meetings and take accurate, timely minutes
Manage and respond to board-related correspondence and information requests
Fulfill internal and external requests for organizational and governance materials
Handle miscellaneous correspondence/communications/occasional drafting of same
Coordinate staff meetings, including conference room set-up, room configuration, and audiovisual support
Act as organizational administrator for Zoom, including staff training and troubleshooting
Distribute daily mail and manage incoming correspondence
Coordinate bi-monthly office meetings
Provide discrete administrative support for the organization’s annual gala and other key events
Assist with internal communications and occasional drafting of correspondence or materials
Maintain and exercise sound judgment in handling sensitive/confidential information
Support organizational efficiency by proactively identifying administrative improvements
Perform other duties and take on additional projects as required by organizational needs