Executive Production Associate, Capital Markets

JLL•Irvine, CA

5d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. This position will assist Executives with meeting and travel arrangements, schedule management, emails, technology support, material preparation, and distribution. This person will be required to be in the office Monday-Friday.

Requirements

Minimum of 5 to 10 years’ experience supporting C-Level Executives.
Strong communication skills written and verbal with excellent spelling and organizational skills.
Must be detail oriented and able to handle multiple tasks in an extremely fast paced environment.
Ability to be an independent worker and strategic thinker with a team player attitude.
Ability to work to meet tight deadlines is critical.
Must be a self-starter and work without day-to-day supervision.
Must have experience coordinating client events.
Bachelor's Degree or equivalent experience required.
Intermediate to advanced working knowledge of Outlook, Word, Excel, and PowerPoint

Nice To Haves

Previous related experience in the financial or real estate services industries preferred.
Experience managing social media is a plus (LinkedIn Postings, etc.)
Strong experience in Power Point preferred.
Graphic Design experience is a plus.

Responsibilities

Manage complex schedules and calendars.
Schedule travel arrangements - domestic and limited international.
Organize and submit expense reports.
Schedule conference calls.
Keep contact information in Outlook updated.
Type correspondence/memos, proofread documents, assemble reports and presentations.
Update client information in JLL’s internal database.
Participate in key projects and lead presentation material preparation.
Must be able to work overtime on short notice.
May be asked on occasion to help with personal scheduling and travel.
Other duties assigned.