Executive & Personal Assistant

Distyl AI • San Francisco, CA

106d

About The Position

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value – within a quarter. Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer’s problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users. Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies.

Requirements

• 5+ years of experience as an Executive or Personal Assistant supporting a CEO or other C-level executive
• Proven ability to handle highly sensitive and confidential information with discretion
• Proactive and resourceful mindset with the ability to anticipate needs and work independently
• Exceptional organizational and time-management skills, with strong attention to detail
• Excellent written and verbal communication skills, with sound judgment and professional presence
• Tech-savvy (G Suite, calendar and scheduling tools, expense systems, project management tools)
• Calm under pressure and solutions-oriented, with the ability to adapt to shifting priorities and schedules

Responsibilities

• Manage the CEO’s complex calendar, including scheduling internal and external meetings, appointments, and travel; anticipate needs, resolve conflicts, and prioritize with precision
• Coordinate domestic and international travel, including flights, accommodations, itineraries, visas, reservations, and related expense reporting
• Serve as the primary point of contact for internal and external stakeholders, overseeing correspondence, drafting professional communications, and triaging requests to maximize the CEO’s time
• Streamline administrative workflows, systems, and documentation for the CEO’s office
• Act as a central point of coordination between the CEO and internal/external stakeholders
• Proactively identify ways to remove friction from the CEO’s day-to-day operations and enable focus on top priorities
• Manage personal tasks, such as scheduling, reservations, travel, and errands
• Plan and coordinate personal events, dinners, and gatherings
• Arrange personal travel for the CEO and family as needed
• Liaise with household vendors to ensure smooth day-to-day operations

Benefits

• Competitive salary and benefits package, including equity options and healthcare
• The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate
• A fast-paced, dynamic work environment where your contributions will directly impact the company’s success
• A collaborative culture that values professional growth and encourages taking on new responsibilities
• Exposure to cutting-edge AI technologies and the opportunity to support a world-class team

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees