Executive Personal Assistant

Saddle Services • Boca Raton, FL

412d • $62,400 - $93,600

About The Position

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to ensure the smooth operation of daily activities. The ideal candidate will possess strong office management skills and be adept at using various software tools, including Google Suite and Outlook Calendar. This role requires excellent communication abilities, attention to detail, and the capacity to manage multiple tasks efficiently.

Requirements

• Proven experience in an administrative or personal assistant role is preferred.
• Proficiency in office software, particularly Google Suite (Docs, Sheets, Drive) and Outlook Calendar.
• Strong calendar management skills with the ability to prioritize tasks effectively.
• Excellent computer literacy with a keen attention to detail.
• Ability to transcribe notes accurately and efficiently.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Exceptional written and verbal communication skills.
• A proactive attitude with a commitment to providing high-quality support.

Responsibilities

• Provide executive administrative support, including managing schedules, appointments, and travel arrangements.
• Utilize Google Suite and Outlook Calendar for effective calendar management and coordination of meetings.
• Assist in project coordination by tracking deadlines, deliverables, and project milestones.
• Maintain organized records and files, ensuring easy access to important documents.
• Transcribe meeting notes and other documents as needed to facilitate communication and record-keeping.
• Communicate effectively with team members and external contacts to ensure smooth operations.
• Perform general administrative tasks such as data entry, filing, and responding to emails.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Oil and Gas Extraction
• Education Level: No Education Listed