Executive Personal Assistant to CSO
About The Position
The Executive Personal Assistant to the CSO is a pivotal role responsible for managing the day-to-day administrative and personal needs of the CSO. This position ensures seamless coordination of schedules, communications, and tasks to support the executive in leading a fast-growing cannabis company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment.
Requirements
- Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities.
- Ability to multitask effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana).
- Maintain a professional appearance and demeanor at all times.
- Demonstrated commitment to confidentiality and discretion.
- Minimum of 3 years of experience in a similar role.
- Ability to commute regularly to Miami.
- Availability to travel to other cities/states as needed.
- Reliable transportation is essential.
Nice To Haves
- Bachelor's degree preferred but may be supplemented with relevant work experience.
Responsibilities
- Provide direct support to the CSO, assisting with all aspects of daily business tasks.
- Act as a liaison between the CSO and internal/external parties.
- Manage complex calendars and schedules.
- Maintain and refine internal processes to improve workflows.
- Oversee expense management and reporting.
- Facilitate meeting preparation, attend high-level meetings, document notes/minutes, and follow up on action items post-meeting.
- Provide administrative support for inter-departmental projects and events.
- Oversee high-priority project management tasks.
- Manage multiple lines of incoming and outgoing communication.
- Coordinate travel arrangements, itineraries, and related logistics.
- Create dynamic presentations using PowerPoint, Canva, or similar tools, and manage data input in Excel.
- Complete personal tasks as directed.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
