Executive Operations

Tempo

4d•Onsite

About The Position

We’re looking for an Executive Operations to help our leadership team operate smoothly as we scale. This is a hands-on, in-office role combining light office management, executive support, and general strategic, operational support for day-to-day execution. You’ll be the connective tissue between people, schedules, systems, and the physical office. The scope is intentionally broad: you’ll own the basics, anticipate needs, and help reduce friction so the team can stay focused on building. This is an ideal role for someone who thrives in early-stage environments, enjoys wearing multiple hats, and takes pride in running a tight ship.

Requirements

Bachelor’s degree and relevant work experience -- ideally direct executive admin support with experience supporting multiple leaders in early stage or growth-stage startups.
Evidence of grit: the ability to adapt and overcome in rapidly changing situations.
Excellent written and oral communication; diplomatic and professional demeanor at all times.
Fluent in Google office platforms and Microsoft Office, with a proven ability to manage time efficiently and prioritize multiple stakeholders, functions, and tasks.
High levels of integrity and discretion.

Nice To Haves

Exceptional team player; people-oriented
Lots of startup experience
Great listening skills
Clear and concise communication, in both 1:1 and public settings
Precise attention to detail
Adaptability in rapidly changing circumstances
Highly curious; fast learner
An affinity for, or interest in, crypto markets

Responsibilities

Help members of the leadership/executive team obtain more leverage in their day -- serve as a first communication stop/gatekeeper as needed.
Strategic and proactive management of complex and varying day-to-day schedules, using Google Calendar and Google suite.
Coordinate with external partners (including Paradigm support) on office-related needs.
Travel coordination -- air, ground, hotel and all accommodations.
Perform an extensive array of core administrative tasks (e.g., preparing meeting materials, contributing to our internal database, chasing down signatures) and ad hoc special projects.
Plan and execute both internal and external Tempo meetings and events.
Ensure the office runs smoothly with minimal overhead as the team grows.
Help support the Legal and People Teams with building systems and managing workflows.
Handle expenses, reimbursements, and administrative workflows.
Prepare meeting materials, track follow-ups, and help push projects across the finish line.