Executive Operations Specialist

First Legal Investigations•New York, NY

33d•Remote

About The Position

The Executive Operations Specialist goes beyond traditional administrative support. You will act as a trusted partner to senior leadership, helping streamline operations, manage priorities, and ensure strategic initiatives move forward effectively.

Requirements

5+ years of experience in executive support, business operations, consulting, or project coordination.
Advanced proficiency in Microsoft Office and/or Google Workspace (Excel/Sheets, PowerPoint/Slides).
Strong writing, communication, and presentation skills.
Proven ability to manage multiple priorities with discretion and confidentiality.
Analytical thinker with a detail-oriented, proactive, and solutions-driven mindset.
Comfortable in fast-paced, high-growth environments with shifting priorities.
Organizational Mastery - ability to balance competing priorities and deadlines.
Discretion & Judgment - trusted with highly sensitive information.
Communication Excellence - clear, concise writing and strong interpersonal skills.
Analytical Insight - ability to interpret data and present actionable insights.
Adaptability - thrives in ambiguity and pivots quickly as executive needs evolve.

Responsibilities

Manage executive calendars, schedules, and travel logistics.
Expert-level experience with Microsoft Office programs, particularly Excel.
Prioritize and triage incoming requests, ensuring leaders are prepared with what they need in advance.
Maintain knowledge management systems, documentation, and confidential records.
Drive small-to-medium scale cross-functional projects on behalf of executives.
Track and manage initiatives, deadlines, and deliverables across the leadership team.
Develop processes that improve efficiency and collaboration.
Plan and execute leadership and cross-functional meetings, drafting agendas, preparing materials, and capturing key action items.
Support executive offsites, Sales Kick-Off meeting, Operations All-Hand meeting, investor meetings, and board prep in partnership with existing executive operations staff.
Coordinate senior leadership travel, accommodations, and logistics.
Build polished presentations, reports, and models to support decision-making.
Draft executive memos, talking points, and internal communications.
Support preparation of board and investor materials.